If your organiser lets participants set their own meeting availability, you can decide whether people can book meetings with you, how long those meetings are, and which hours you're free each day. Other people only see time slots that fit these settings.
Open Meeting Settings
Open Meeting from the Event Tools group in the sidebar.
Click the settings cog at the top of the page. The Meeting Settings window opens.
The cog only appears when your organiser allows personal meeting preferences. If you don't see it, your organiser manages meeting times for everyone.
Choose whether people can book you
Meeting Availability ("Anyone can schedule a meeting with you."): the switch shows if you're currently open to meeting requests. Turn it on to let others book you. Turn it off to stop new requests.
Meeting Confirmation ("Meetings will be confirmed automatically."): turn it on if you want requests to be confirmed without you having to accept each one. Leave it off to accept or reject each request yourself.
Set meeting length and breaks
Meeting Duration ("Time-slot duration of your meetings."): pick how long each meeting slot lasts. The choices start at 5 minutes and go up to the longest meeting your organiser allows.
Meeting Breaktime ("Breaktime duration between your meetings."): pick a gap of up to 60 minutes between meetings, or none.
Set the hours you're available
Under Schedule Time, click Add More to add a row.
Choose the DAY.
Set the From and To times for that day.
Add more rows for other days, or for a second block of time on the same day.
Click SAVE.
If you don't add any rows, you're available from 9AM to 7PM on every meeting day.
When your settings are saved, you see "Meeting Settings updated successfully". Click Cancel to close the window without saving.
Messages you may see
"Start and end times cannot be the same": Change the From or To time.
"End time cannot be earlier than start time": Make the To time later than the From time.
"Meeting Conflict" / "Time slot overlaps with existing schedule": Two of your rows overlap. Change one of them so the times don't cross.
"Please enter all mandatory fields": Fill in the day and both times on every row, or remove the empty row.
"Error while updating settings": Your changes weren't saved. Try again.
In the mobile app
The Eventify app has the same Meeting Settings, but it saves differently and has no SAVE or Cancel button.
Open Meeting from the side menu or the bottom bar.
Tap the settings cog at the top. Meeting Settings opens.
Change your settings. The Meeting Availability switch saves as soon as you tap it.
For Schedule Time, tap Add More, choose a day under "Select Weekday", then set From and To. Tap the (x) on a row to delete it.
Go back when you're done. Your other changes save when you leave the screen.
Fill in the day and both times on every row, or delete the row. You can't add a new row while an empty one is still open.
If a row has a problem, you see one of these messages: "Starting and Ending time cannot be same!", "End time cannot be less than start time!" or "Your meeting schedule cannot overlap with other meeting!". Fix the times before you leave the screen.
Common questions
How do I stop people from booking meetings with me?
Open Meeting Settings and turn off Meeting Availability. New meeting requests stop until you turn it back on.
What hours am I available for meetings if I don't set any?
If you don't add any rows under Schedule Time, you're available from 9AM to 7PM on every meeting day.
Can meeting requests be confirmed automatically?
Yes. Turn on Meeting Confirmation in Meeting Settings, and requests are confirmed without you accepting each one.
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