The Submissions page is where you work through every abstract submission for your event. In Eventify you can find submissions, make decisions, change who reviews them and export the data for your committee. It is the day-to-day screen of the abstract management software in the Eventify event management platform.
To narrow the list:
Use the view toggle to switch between the board view and the list view. The board shows a column per status. In the list view you can also filter by Status: All, Unreviewed, Reviewed, Feedback, Shortlisted, Confirmed or Rejected.
When an abstract uses anonymous review, each submission also shows a Submission # reference next to the author's name. That is the only identity reviewers see. In the submission detail it appears as Reviewer reference. See How to Manage Abstract Reviewers and Their Workload for the review settings.
Click a submission to open it. You see Submission Details (the abstract name, who submitted it, the date, who it is Assigned To and the Average Point), the Submission Content, and the Decision buttons.
Type a note in Internal Comment and click Save Comment. You'll see "Comment updated successfully!". To change it later, edit the text and click Update Comment. The comment is also saved with the submission when you click Move to Shortlist, Reject or Mark as Feedback.
Click Mark as Feedback when the author should revise and resubmit. The submission moves to Feedback and you see "Abstract response moved to Feedback". This only works during the review period. Outside it you see "Review date is expired or not started yet".
Click Reject in the submission detail, or drag the card to the Rejected column on the board. The Confirm Rejection window opens: "Are you sure you want to reject this abstract? This action will mark the submission as rejected."
You'll see "Abstract response rejected successfully". The Abstract Reject email goes to the author with your comment under "Remarks". Leave the comment empty and that line is left out.
.png)
Reviewer Activity lists the Assigned Reviewers, each with Reviewed or Pending. Click a reviewer to see their Detailed Assessment: the score for each criterion, their comments and their Reviewer Average. The Overall Average covers all reviews.
You can change reviewers while a submission is still Unreviewed.
If the new reviewer has Send email notifications for new assignments turned on, they get an email about the assignment. See How to Manage Abstract Reviewers and Their Workload.
Instead of changing the reviewer on each submission, fill the review rounds for a whole batch in one go.
.png)
Bulk assignment never emails reviewers and never touches rounds that are already reviewed. Tell your reviewers to log in and check their list.
If a Reviewed or Rejected submission needs another look, drag its card to the Unreviewed column on the board. The Move back to Unreviewed? window explains: "Reviewers who haven't scored this submission yet can review it again. Existing scores are kept and no email is sent to the submitter." Click Move to Unreviewed.
This only works while at least one assigned reviewer hasn't scored the submission. Otherwise you see "All assigned reviewers have already scored this submission, so it can't be moved back to Unreviewed." Submissions in Feedback or Shortlisted can't be moved back, and nothing can be dragged into or out of Confirmed.
Reject Selected applies to unreviewed, reviewed and shortlisted submissions. The warning says "All selected responses, except those already registered, will be rejected." Bulk rejection doesn't ask for a comment.
Delete Selected can't be undone. "All selected responses will be permanently deleted, including registered responses and any associated records such as speakers, sponsors, or exhibitors."
The same bar also has Export, and for shortlisted submissions Send Tickets and Confirm Selected. See How to Accept Abstracts and Turn Them into Sessions.
Open Actions above the submissions and pick an export. Each one downloads an Excel (.xlsx) file.
To export only some submissions, tick them and click Export in the selection bar. If there is nothing to export, you see "No Data Found!".
Before the file downloads, the Export Responses window asks whether to Include reviewer names. It is "Off by default so the file can be shared safely. When ticked, reviewer names are added to the export." Tick it for your internal committee file and leave it off for anything you share more widely. Then click Export.
How do I export abstract submissions to Excel?
Open Actions on the Submissions page and click Export All Responses. Choose whether to include reviewer names, then click Export. The file downloads as .xlsx.
Can I reject many abstracts at once?
Yes. Tick them and click Reject Selected. Submissions whose authors are already registered are left as they are.
Can I tell the author why their abstract was rejected?
Yes. When you reject a single submission, type your reason in Comment for submitter (optional). It is included in the rejection email.
Why can't I change the reviewer?
Reviewers can only be changed while the submission is Unreviewed. Use Assign Reviewers to fill rounds for many unreviewed submissions at once.
Can I reopen a reviewed abstract for scoring?
Yes, if at least one assigned reviewer hasn't scored it. Drag the card from Reviewed or Rejected to Unreviewed and confirm.
Can I drag a submission to Confirmed on the board?
No. Submissions can only be confirmed with Confirm Submission in the submission detail.
Need more help? Contact Eventify support from the admin panel.
