Eventify's abstract management system simplifies the entire process of collecting, assessing, and selecting abstracts for your event.You can collect applications with our customizable essential question templates, review, shortlist, accept, reject and do much more.
Here are the steps you need to follow for creating an abstract invitation. Access the Eventify Admin Panel at https://app.eventify.io/login and navigate to Registration > Call for Proposals (v2) > Abstract List, then click Create Abstract. The same menu also has Overview, Submissions, Reviewers and Reports for tracking and reviewing what comes in.
Events that still have abstracts from the older version of the tool also see a legacy Abstract Management menu. New abstracts are built from Abstract List.
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This is where you'll set up your team of reviewers to handle all those abstract submissions. This step is optional; you can skip it and assign reviewers later. Under Reviewer Distribution there are 3 available options:
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With Round Robin or Random Distribution selected, pick the reviewers for this abstract from the Available Reviewers list. Only reviewers you have already added appear here. To add a new reviewer, go to Registration > Call for Proposals (v2) > Reviewers and click Send Reviewer Invite. See how to manage abstract reviewers and their workload.
To review abstracts in more than one stage, click Add Round. See how to set up multi-round abstract reviews.
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If you're all set and ready to go, click Save & Next to save your selected assignments and move on to Review Criteria.
To set the rules for reviewing those abstracts! Here's how to do it:
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After setting up the review criteria, click Save & Next to proceed to the next step.
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This is the final step of the abstract invitation process. Here's what you can do:
Once you publish the abstract, share the Abstract Submission Link to start receiving submissions for the event.
In the Add Reviewer step, choose Round Robin, Random Distribution (based on a maximum number of submissions per reviewer) or Manual, where submissions are assigned to the admin.
Yes. Turn on Allow Edit-submission in the Publish step and applicants can edit their submission until it has been reviewed.
Each review criterion can use Point Range 1-5, Point Range 1-10, a Text Input Field for comments, or Accept / Reject.
Abstracts are now created from Registration > Call for Proposals (v2) > Abstract List by clicking Create Abstract. The steps are Abstract Info, Design Form, Add Reviewer, Review Criteria and Publish.
Go to Registration > Call for Proposals (v2) > Reviewers and click Send Reviewer Invite. The reviewer then appears in Available Reviewers when you set up an abstract.
