Managing event attendees efficiently is essential for organizing a successful event experience. Eventify provides a centralized attendee management system that allows organizers to monitor registrations, manage attendee statuses, assign user groups, perform bulk actions, and track attendee engagement from one dashboard.
To access attendee management, log in to the Eventify Admin Panel and navigate to People >> Manage Attendees. This section displays the complete list of attendees added to your event along with their registration details and available action controls. You can quickly organize and locate attendees using the filtering options available at the top of the page.
Eventify allows organizers to filter attendees based on: Status, Category, and Interest.
The Status filter helps organizers manage attendees based on their registration or participation status. Available status options include: All, Confirmed, Waitlist, Inactive and Checked-In
The Category filter displays all available user groups within the event, including both default and customized groups created by the organizer. This allows organizers to easily segment attendees based on their assigned groups.
The Interest filter helps segment attendees based on selected interests collected during registration.
The Attendee table displays important attendee details such as Name, User Category, Designation, Phone Number, Country, Company, Check-In Status, and Added On Date.
The Search bar is used to search attendees directly by name or email.
The Filters option allows attendees to be filtered using additional registration and profile information such as status, category, interest, entry source, company, designation, etc.
The Edit Columns allows organizers to show or hide attendee information based on their preferences and event requirements.
The Assign as option allows organizers to assign selected attendees to specific user groups. These groups include default user groups such a any customized user groups created within the event platform.
Eventify also supports bulk attendee management through the three dots that appear when any or all of the checkboxes are selected. Once attendees are selected, organizers can perform bulk actions such as Send Welcome Message, Send Welcome Message to Unreached Users, Move to Confirm, Move to Confirm and Send Email, Move to Waitlist, Move to Waitlist and Send Email, Make User Inactive, Export Selected Users, Enable Networking/GDPR Consent and Disable Networking/GDPR Consent.
The options in the menu depend on the Status filter. When you are viewing Confirmed attendees, the menu also offers Check-in selected users and Check-out selected users, so you can check people in or out of the event in bulk. When viewing Waitlist or Inactive attendees, it offers Send Waitlist Message.
If day-wise access is turned on for your event, the menu also includes Assign Access Dates, which sets the event days the selected attendees can attend. See How to Give Attendees Access to Specific Event Days.
To remove attendees, select them and click the red Delete button next to the three dots. A Delete Users prompt asks you to confirm, for example "Are you sure you want to delete 3 user(s)?".
Additional attendee management features are available on the page. Use User Groups to manage attendee groups, Export to download attendee data, Import to add attendees in bulk, and Add User to manually register a new attendee.
With these comprehensive tools, managing event attendees becomes efficient and seamless, contributing to the overall success of your event.
Frequently Asked Questions
Which bulk actions can I run on attendees?
Select attendees and use the three dots to send welcome messages, move them to Confirm or Waitlist, make them inactive, check them in or out, assign access dates, export them or change Networking/GDPR consent. Use the Delete button to remove them.
How do I check in multiple attendees at once?
Set the Status filter to Confirmed, select the attendees, open the three dots and choose Check-in selected users. Use Check-out selected users to reverse it.
Can I import attendees in bulk?
Yes. Use Import on the Manage Attendees page to add attendees in bulk.
