If you have the enabled Abstracts and are receiving a huge number of submissions, you will require a smart and efficient way to manage those submissions for the review and approval process. Eventify offers the option to set up your team of reviewers.
And here's the best part: the incoming abstracts will be distributed among them based on the distribution algorithm you choose.
When creating or managing abstracts, navigate to the 'Add Reviewer' step: go to Registration > Call for Proposals (v2) > Abstract List and create or open an abstract. Here, you have the option to enlist a team of reviewers to handle these submissions.
Choose between 'Random Distribution' or 'Round Robin'. New reviewers are added from Registration > Call for Proposals (v2) > Reviewers with the Send Reviewer Invite button.
Enter the Basic Details: Start by providing the email, first name, last name, and access password for the reviewer you want to add.
Select Reviewers: From the Available Reviewers list, pick the ones you want to assign for this abstract.
Save or Skip: If you're all set and ready to go, click Save & Next to save your selected assignments and move on to the next step. This step is optional, so you can also assign reviewers later.
Review Criteria
To set the rules for reviewing those abstracts! Here's how to do it:
Criteria Name: Define the key parameters you want to judge in the submitted abstracts. You can add or remove parameters based on what you're looking for.
Review Response Type: Choose how reviewers answer each parameter: Point Range 1-5, Point Range 1-10, Text Input Field for a written comment, or Accept / Reject for a simple decision.
Save & Next: Once you've set up the review criteria, click Save & Next to move forward to the next step.
4. Publish
🔺This is the final step of the abstract invitation process. Here's what you can do:
Set Application Duration: Specify the start date and end date for accepting applications. This defines the duration during which people can submit their abstracts.
Set Review Duration: Determine the duration for the review process. This is the time allotted for evaluating the submitted abstracts.
Allow Edit-submission (Optional): If you want to give applicants the chance to make changes to their submission until it is reviewed, turn on the "Allow Edit-submission" toggle under Additional Settings.
Click on Publish: Once you've made all the necessary adjustments. Click on the "Publish" button to make your abstract form ready for submission.
After abstracts are assigned to reviewers, they can log in and review them.
To work through a large volume of submissions, open Registration > Call for Proposals (v2) > Submissions to filter, update and export them. See how to manage and export abstract submissions.
Frequently Asked Questions
What details do I need to add a new reviewer?
Enter the reviewer's email, first name, last name and an access password.
Can applicants change their abstract before it is reviewed?
Yes. If you turn on Allow Edit-submission when publishing, applicants can make changes and resubmit until their abstract is reviewed.
Can reviewers accept or reject an abstract instead of scoring it?
Yes. Set a review criterion's Review Response Type to Accept / Reject. You can also use Text Input Field to collect written comments, or Point Range 1-5 or 1-10 for scores.
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