When you approve a booth application but want to be paid before the booth is assigned, you send the applicant an invoice from Eventify. You can revise it, share the payment link, record a booth payment you received another way, or cancel it, and all booth orders show up in a separate sales report.
You invoice from the application itself, once it is shortlisted. See How to Review and Assign Booth Applications on a Floor Map for the review steps.
#image# Generate Invoice & Send window with the currency and price fields, the Accept Payments options and the Billing Details section
You'll see "Booth invoice send to applicant successfully!" The applicant gets the invoice by email, the card moves to Pending Payment, and the booth is put on hold for them.
The price must be 0, or 2 or more. A price between 0 and 2 shows "Price should be greater than or equal to 2".
To take online payments, connect a payment gateway under Registration > Floor Maps > Payment Gateway.
You'll see "Booth revised invoice send to applicant successfully!"
#image# View Booth Response window for a pending payment with Download Invoice, Copy Payment Link and Resend Email
When an application is in Pending Payment, the Submission Status area of View Booth Response has three extra options:
If the applicant paid by bank transfer, cheque or cash:
You'll see "Booth payment accepted successfully and booth assigned to applicant!" The card moves to Confirmed and the booth is reserved for the applicant. Dragging the card from Pending Payment to Confirmed does the same thing.
You'll see "Booth pending invoice cancelled successfully!" The booth is free to offer to someone else.
You can also settle a pending booth payment from the map itself.
#image# Edit Booth panel for an On Hold booth showing the OrderRef, applicant details, Unpaid status and the Mark Paid and Cancel buttons
Go to Registration > Floor Maps > Sales Report. It works like the ticket sales report, but lists booth orders only, and you can export it in the same way. See How to View and Export Sales Reports on Eventify.
How do I send an exhibitor an invoice for a booth?
Shortlist their booth application, open it and click Generate Invoice & Send. Set the price and payment options, then click Send.
The exhibitor paid by bank transfer. How do I mark the booth as paid?
Open the application in Pending Payment and click Mark Paid, then OK. The booth is assigned to the applicant.
Can I change the price after sending the invoice?
Yes. Click Revise Invoice & Send, change the price or discount and click Send. The applicant gets the revised invoice.
What happens when I cancel a pending booth invoice?
The invoice is cancelled, the applicant moves to Rejected, and the booth goes back to its previous status.
Need more help? Contact Eventify support from the admin panel.
