The itinerary must already exist and be saved. If you haven't created one yet, see How to Create a New Itinerary in Eventify.
Go to Content → Itinerary. Find the itinerary you want to update and click the edit (pencil) icon. This opens the itinerary in edit view, showing any existing activities.
Scroll to the bottom of the modal and click + New Activity. The activity form expands inline beneath any existing activities.
The name attendees will see in their app. Make it descriptive and actionable:
Choose the type that best represents this entry. The type shows as a badge on the activity card in both the admin panel and the attendee app, helping attendees quickly identify each item.
| Type | Use for |
|---|---|
| Flight | Air travel, departures, arrivals, layovers |
| Hotel/Accommodation | Check-in/out, lodging details, room types |
| Car/Bus/Transfer | Airport shuttles, bus transfers, private car bookings |
| Activity | Tours, dinners, excursions, workshops, team events |
| Other | Visa information, insurance, special instructions, anything that doesn't fit above |
Select the date via the date picker.
Enter the time in 24-hour format (HH:MM), e.g., 14:30 for 2:30 PM.
Add the supporting details attendees need to act on this activity:
Attach one shared file — PDF or image, maximum 10MB. This file is visible to all assigned attendees.
Click Save. The activity is added to the list and the Manage Vouchers link appears below the activity card.
Click the edit (pencil) icon on the activity card to reopen the form. Update any field and click Save.
Only one activity can be in edit mode at a time. If another activity is open for editing, save or cancel it before opening a second one.
Click the delete (bin) icon on the activity card and confirm.
Warning: Deleting an activity permanently removes the activity and all voucher files uploaded for every attendee in that activity. This cannot be undone from the admin panel. If you need to recover deleted content, contact Eventify support — items may be soft-deleted and recoverable.
By default, activities display in the order they were added. To change the order:
Manual order overrides the default creation order. Drag and drop is disabled while an activity is in edit mode.
A: The form enforces Activity Title, Activity Type, Activity Date, Start Time, and Activity Description before allowing Save. All five fields must be filled.
A: No. Each activity supports one shared file attachment. If you need multiple documents, use the description to reference external links, or use per-person vouchers which support up to 3 files each.
A: PDF or image files (JPG, PNG). Maximum size: 10MB.
A: Yes. The order you set in the admin panel is the order attendees see in the app.
A: Not directly. You would need to re-enter the activity details manually. Alternatively, clone the entire itinerary if the overall structure is similar, then edit the copy.
