Meeting Settings give you granular control over how 1-on-1 meetings are requested, confirmed, scheduled, and managed across your event.
How to access: Dashboard → Settings → Event Settings → Meeting
[SCREENSHOT: Meeting section in Event Settings showing all toggles and the Advanced Meeting Settings link]
| Setting | Type | What It Controls |
|---|---|---|
| Maximum Meeting Duration | Dropdown | The longest meeting a user can book |
| Meeting Location Preference | Dropdown | How meeting locations are determined |
| Meeting Request Auto Confirmation By Receiver | Toggle | Auto-accepts meeting requests |
| Show meeting slots from meeting initiator allocations | Toggle | Shows initiator's available slots to the recipient |
| Allow users to set their own meeting preferences for 1:1 meeting | Toggle | Lets users customise their own availability |
| Reserve the Slot Upon First Meeting Request | Toggle | Immediately reserves a slot when a request is sent |
| Prevent Scheduling Conflicts with User Agendas | Toggle | Blocks meetings that clash with existing sessions |
Set the maximum allowed length for any single meeting. Options: 10, 15, 30, 45, 60, 120, 180, or 240 minutes. This is the ceiling — the default meeting duration is set separately in Meeting Defaults.
| Option | Behaviour |
|---|---|
| Allow attendees to type-in | Free-text location field — attendees enter any location |
| Restrict to rooms added in the Meetings | Only rooms you've created in the Meetings module can be selected |
| Both | Shows room list, plus a "No Room" option, plus free-text entry |
[SCREENSHOT: Meeting Location Preference dropdown showing all three options]
When on, meeting requests are automatically confirmed without the recipient needing to manually accept. Useful for large events where manual confirmation creates friction.
Note: Individual users can still override this in their own app meeting preferences, unless Allow Users to Set Meeting Preferences is disabled.
When on, the recipient sees the initiator's available time slots during scheduling — rather than seeing only their own availability. Useful when exhibitors or speakers want to show their schedule to attendees requesting meetings.
When on, attendees can configure their own meeting availability in the app. If you've restricted location to Rooms only, the app defaults to 30-minute duration and 15-minute break times.
When on, the time slot is immediately reserved as soon as a meeting request is sent — before the recipient confirms. The slot stays reserved unless the request is cancelled. When off, the slot remains visible to other bookers until the meeting is accepted.
When on, attendees cannot book meetings at times that overlap with sessions already in their personal agenda. Requires a plan that supports the live virtual sessions feature.
Click the Advanced Meeting Settings link next to Maximum Meeting Duration to open the Meeting Defaults modal. Configure four defaults:
| Default | What It Sets |
|---|---|
| Default meeting duration | The pre-selected meeting length in the booking form |
| Default break time between meetings | Buffer time automatically added between consecutive meetings |
| Daily start time | Earliest time a meeting can be scheduled each day |
| Daily end time | Latest time a meeting can be scheduled each day |
[SCREENSHOT: Advanced Meeting Settings / Meeting Defaults modal open with all four fields visible]
Q: Why are meeting requests auto-confirmed even after I turned off Auto Confirmation?
Individual attendees may have set their own preference to auto-confirm. Check whether "Allow users to set their own meeting preferences" is on — if it is, users can override the event-level setting.
Q: What's the difference between Maximum Duration and Default Duration?
Maximum Duration is the ceiling — no meeting can exceed it. Default Duration (set in Meeting Defaults) is the pre-selected value shown in the booking form. Users can choose any duration up to the maximum.
Q: Does "Reserve Slot on First Request" affect speed meetings?
Yes. The same Meeting Settings component is used for both standard 1-on-1 meetings and speed meetings. Slot reservation applies to both.
