Meeting Settings give you granular control over how 1-on-1 meetings are requested, confirmed, scheduled, and managed across your event.
How to access: Dashboard → Settings → Event Settings → Meeting
[SCREENSHOT: Meeting section in Event Settings showing all toggles and the Advanced Meeting Settings link]
Set the maximum allowed length for any single meeting. Options: 10, 15, 30, 45, 60, 120, 180, or 240 minutes. This is the ceiling — the default meeting duration is set separately in Meeting Defaults.
[SCREENSHOT: Meeting Location Preference dropdown showing all three options]
If you do not use meeting rooms, you can still give attendees a fixed list of location names to choose from when they schedule a 1:1 meeting, instead of typing a custom location. This option is shown when Meeting Location Preference is not set to Restrict to rooms added in the Meetings, because in that case locations come from your rooms.
To let users enter a custom location again, remove every entry and save. To see how attendees book a meeting, read how to schedule a 1:1 meeting.
When on, meeting requests are automatically confirmed without the recipient needing to manually accept. Useful for large events where manual confirmation creates friction.
Note: Individual users can still override this in their own app meeting preferences, unless Allow Users to Set Meeting Preferences is disabled.
When on, the recipient sees the initiator's available time slots during scheduling — rather than seeing only their own availability. Useful when exhibitors or speakers want to show their schedule to attendees requesting meetings.
When on, attendees can configure their own meeting availability in the app. If you've restricted location to Rooms only, the app defaults to 30-minute duration and 15-minute break times.
When on, the time slot is immediately reserved as soon as a meeting request is sent — before the recipient confirms. The slot stays reserved unless the request is cancelled. When off, the slot remains visible to other bookers until the meeting is accepted.
When on, attendees cannot book meetings at times that overlap with sessions already in their personal agenda. Requires a plan that supports the live virtual sessions feature.
This setting is marked Beta. When on, the two main participants of a 1:1 meeting can invite additional users to their meeting. When off, a 1:1 meeting stays between the two participants.
Click the Advanced Meeting Settings link next to Maximum Meeting Duration to open the Meeting Defaults modal. Configure four defaults:
[SCREENSHOT: Advanced Meeting Settings / Meeting Defaults modal open with all four fields visible]
Q: Why are meeting requests auto-confirmed even after I turned off Auto Confirmation?
Individual attendees may have set their own preference to auto-confirm. Check whether "Allow users to set their own meeting preferences" is on — if it is, users can override the event-level setting.
Q: What's the difference between Maximum Duration and Default Duration?
Maximum Duration is the ceiling — no meeting can exceed it. Default Duration (set in Meeting Defaults) is the pre-selected value shown in the booking form. Users can choose any duration up to the maximum.
Q: Does "Reserve Slot on First Request" affect speed meetings?
Yes. The same Meeting Settings component is used for both standard 1-on-1 meetings and speed meetings. Slot reservation applies to both.
Q: What meeting lengths can I allow?
Maximum Meeting Duration can be set to 10, 15, 30, 45, 60, 120, 180 or 240 minutes. The default duration is set separately in Meeting Defaults.
Q: Can I limit meeting locations to specific rooms?
Yes. Set Meeting Location Preference to Restrict to rooms added in the Meetings, so only rooms you created can be selected.
Q: Can I stop meetings clashing with sessions in an attendee's agenda?
Turn on Prevent Scheduling Conflicts with User Agendas. It requires a plan that supports the live virtual sessions feature.
Q: How do I give attendees a list of meeting points without creating rooms?
Use Restrict Meeting Locations (No Rooms). Add location names such as Booth 14 or Lounge A, and attendees pick one when scheduling a 1:1 meeting.
Q: Can more people join a 1:1 meeting?
Yes, if you turn on Allow Participant Invites. The two main participants can then invite additional users to their meeting.
