Sessions are the individual agenda items that make up your event schedule — talks, workshops, panels, product demos, and more. Each session is assigned to a date and optional track, with controls for speakers, RSVP, live video, files, and interactive features.
How to access: Dashboard → Content → Schedule → select a date → New Session
Use Link Speakers to add one or more speakers to the session. Next to each speaker in the list you can pick a role for this session. Roles come from your speaker categories, and the default is No role. See How To Link Speakers To A Session.
Use Link Exhibitors and Link Sponsors to associate exhibitors or sponsors with the session.
Session Live Video: Add a YouTube live URL or Zoom ID. Toggle Restrict Start Time to hide the video until the session begins. Add up to 4 more links under Other Video Links for backup streams, multiple languages, or supplemental recordings.
Upload Session Files: Upload up to 5 session materials. Attendees can download these from the session detail page in the app.
External Links: Add up to 5 links to files hosted elsewhere, each with a type (DOC, PPT, PDF, XLS, JPG or MOV) and a name.
This tab holds the session type, access, RSVP, reminders and engagement features.
Turn on RSVP so attendees must reserve a spot before they can access the session. Under RSVP Capacity, choose Unlimited Capacity to accept any number of RSVPs, or Fixed Capacity and enter the maximum number of RSVPs. With a fixed capacity you can also turn on a Waitlist. See How to Set Up Session RSVP, Capacity and Waitlist.
Under Send Push Before Session Start, choose 5, 10, 15, 20, 25, or 30 minutes and write a Push Message. Use the checkboxes to allow Rating, Live Q&A, Poll and Discussion for this session.
Depending on your event setup, you may also see tabs such as Session Survey, and when you edit an existing session, Session Rating.
Q: What is the recommended cover image size?
A: Use an image in multiples of 600 x 300 px.
Q: Can I upload videos directly to a session?
A: No. Only video URLs are supported (YouTube, Zoom, or custom links).
Q: How many speakers can a session have?
A: There is no hard limit. Add as many as you need with Link Speakers, and give each one a role for the session if you want.
Q: How do attendees check in to a session?
It depends on the Checkin Type on the Session Details tab: self check-in in the app, QR check-in by either party, admin check-in by staff, or no check-in required.
Q: Can I send a reminder before a session starts?
Yes. On the Advanced Settings tab, send a reminder 5, 10, 15, 20, 25 or 30 minutes before the session with a custom message.
Q: How do I set unlimited capacity for a session?
A: On the Advanced Settings tab, turn on RSVP and choose Unlimited Capacity under RSVP Capacity. You do not need to enter a number.
