How to Create a Session in Eventify
Sessions are the individual agenda items that make up your event schedule — talks, workshops, panels, product demos, and more. Each session is assigned to a date and optional track, with controls for speakers, RSVP, live video, files, and interactive features.
How to access: Dashboard → Content → Schedule → select a date → New Session
Before You Start
- At least one date must exist in your schedule.
- Tracks are optional but should be created first if you plan to use them.
- Speakers must be added at Dashboard → Content → Speakers before they can be assigned to sessions.
How to Create a New Session
- Go to Dashboard → Content → Schedule.
- Select the date the session will take place.
- Click New Session or Add Session.
- The session editor opens with multiple tabs. Complete the fields as described below.
- Click Save when done.
Basic Tab
- Session Title — Required. Appears on the session card and in the attendee app.
- Session Date — Must match one of your added schedule dates.
- Start Time — HH:MM format (e.g., 09:30)
- End Time — HH:MM format — must be after the start time
- Track — Assign to a track, or leave blank for No Track
- Location — Free text — room name, hall, or virtual link
- Description — Rich text summary of the session
- Tags — Comma-separated keywords for attendee search and filtering
- Session Color — Custom background and text color for this session card
- Cover Image — Recommended size: 566x368px
Session Types
- General & Public — visible and open to all attendees (default)
- General & Private — visible only to manually assigned attendees
- With Ticket & Public — requires a ticket; visible to all
- With Ticket & Private — requires a ticket and manual assignment; not visible to all
Speakers, Exhibitors & Sponsors Tab
Assign a primary speaker and any number of supporting speakers. Link exhibitors or sponsors associated with the session.
RSVP & Capacity Tab
Toggle Enable RSVP on to allow attendees to reserve a spot. Set a Capacity limit. Enter -1 for unlimited.
Check-In Tab
- No Check-In Required — attendance not tracked
- Self Check-In — attendees tap a button in the app
- QR Check-In by Either Party — attendee or staff scans a QR code
- Admin Check-In — only staff can mark attendees as checked in
Live Video Tab
Add a YouTube URL, Zoom Meeting ID, or custom streaming link. Toggle Restrict Start Time to hide the video link until the session begins. Add up to 4 additional video links (Other Video 1-4) for backup streams, multiple languages, or supplemental recordings.
Files Tab
Upload up to 5 session materials (PDF, PowerPoint, Word, Excel). Attendees can download these from the session detail page in the app.
Session Features Tab
- Live Q&A — attendees submit questions during the session
- Polls — run live polls visible in the attendee app
- Discussion — session-level discussion thread
- Rating — attendees rate the session after it ends
Push Notification Tab
Toggle on to send a reminder to attendees before the session starts. Choose timing: 5, 10, 15, 20, 25, or 30 minutes before the session. Write a custom notification message.
Frequently Asked Questions
Q: What is the recommended cover image size?
A: 566x368px.
Q: Can I upload videos directly to a session?
A: No. Only video URLs are supported (YouTube, Zoom, or custom links).
Q: How many speakers can a session have?
A: There is no hard limit. One primary speaker and any number of supporting speakers can be assigned.
