Sessions are the individual agenda items that make up your event schedule — talks, workshops, panels, product demos, and more. Each session is assigned to a date and optional track, with controls for speakers, RSVP, live video, files, and interactive features.
How to access: Dashboard → Content → Schedule → select a date → New Session
| Field | Details |
|---|---|
| Session Title | Required. Appears on the session card and in the attendee app. |
| Session Date | Must match one of your added schedule dates. |
| Start Time | HH:MM format (e.g., 09:30) |
| End Time | HH:MM format — must be after the start time |
| Track | Assign to a track, or leave blank for No Track |
| Location | Free text — room name, hall, or virtual link |
| Description | Rich text summary of the session |
| Tags | Comma-separated keywords for attendee search and filtering |
| Session Color | Custom background and text color for this session card |
| Cover Image | Recommended size: 566x368px |
Assign a primary speaker and any number of supporting speakers. Link exhibitors or sponsors associated with the session.
Toggle Enable RSVP on to allow attendees to reserve a spot. Set a Capacity limit. Enter -1 for unlimited.
Add a YouTube URL, Zoom Meeting ID, or custom streaming link. Toggle Restrict Start Time to hide the video link until the session begins. Add up to 4 additional video links (Other Video 1-4) for backup streams, multiple languages, or supplemental recordings.
Upload up to 5 session materials (PDF, PowerPoint, Word, Excel). Attendees can download these from the session detail page in the app.
Toggle on to send a reminder to attendees before the session starts. Choose timing: 5, 10, 15, 20, 25, or 30 minutes before the session. Write a custom notification message.
Q: What is the recommended cover image size?
A: 566x368px.
Q: Can I upload videos directly to a session?
A: No. Only video URLs are supported (YouTube, Zoom, or custom links).
Q: How many speakers can a session have?
A: There is no hard limit. One primary speaker and any number of supporting speakers can be assigned.
