Event check-in software is the app your team uses at the entrance to find each registered attendee, mark them present and print their badge. Eventify runs it on phones, tablets and self check-in kiosks, with every scan on one live attendee list.
Event Check-In Software For Shorter Queues And Faster Badges
Staff scan QR codes in the Eventify app. Attendees check themselves in at a kiosk by QR code, name or face. Badges print as people arrive, and the check-in dashboard shows who is in the building.
Trusted at registration desks of conferences, expos and summits worldwide
One Check-In App For Every Entrance, Kiosk And Badge Printer
Swap the paper lists and the A to Z queues for one attendee list that every device reads and writes.
- Staff scanning. Check-in staff scan QR codes, or search by name or email, in the Eventify check-in app, each with their own login.
- Self check-in kiosks. Turn an iPad, an Android tablet or a Windows or Mac computer into a kiosk.
- Badges on arrival. The badge prints the moment an attendee checks in, on Zebra or Brother printers.
- Session check-in. Scan attendees into breakouts and workshops for credit and sponsor reports.
- Keeps going offline. The desktop kiosk scans and prints without Wi-Fi and syncs afterwards.
- One live list. Every arrival lands on the check-in dashboard and exports to CSV or Excel.
How QR Code Event Check-In Works, From List To Live Count
Four steps from your registration list to a moving line on event day.
| Name | User group | QR code |
|---|---|---|
| Priya Anand | VIP | Unique |
| Marcus Lee | Exhibitor | Unique |
| Sofia Rossi | Speaker | Unique |
| Daniel Kim | Delegate | Unique |
Load your attendees
Register people with Eventify registration or import a list. Each attendee gets a QR code unique to the event, in their email, the attendee portal and the app.
Set up your check-in points
Sign staff in on phones and tablets. Set up kiosks under Kiosk Setup: pick QR scan, search or face, and switch on Auto Print. See the kiosk guide.
Check in and print
The attendee scans their code or finds their name. The kiosk checks them in and prints the badge with the template for their user group.
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Watch the count
The check-in dashboard shows arrivals by user group and by hour. Filter it, then export the list to CSV or Excel.
See Check-In Run On A Real Kiosk
Bring a sample attendee list and your badge layout. We walk you through scanning, kiosks and printing in 30 minutes.
- QR scanning in the Eventify app
- A self check-in kiosk with Auto Print
- Badge templates for each user group
- The check-in dashboard and CSV export
Registration Desk Problems, And How Check-In Software Fixes Them
A long queue the minute doors open.
Add self check-in kiosks next to the staffed desk. Attendees scan or search their name, and the badge prints by itself.
Walk-ins block the registration desk.
Switch on Allow Registration so walk-ins open your registration form at the kiosk instead of waiting for staff.
The venue Wi-Fi drops mid-rush.
The desktop kiosk keeps scanning, searching and printing from the downloaded list. Click Sync All once you are back online.
Nobody knows who sat in each session.
Session check-in records each breakout's attendees for CPD and CPE credit lists and sponsor reports.
A full day lost sorting pre-printed badges.
Print on arrival instead. One one-person conference team did exactly that for 1,000+ attendees.
Typos and lost badges at the desk.
Fix the name, job title or company at the kiosk before printing, and keep reprints behind a passcode.
Everything The Door Team Needs In One Check-In App
Phones, tablets, kiosks and printers working from the same attendee list.
QR code scanning
Each attendee has a QR code unique to the event. A code from another event is rejected as invalid, so old tickets do not get in.
Name and email search
No code to hand? Find the attendee by name or email. The desktop kiosk matches the start of an email and hides the rest.
Self check-in kiosks
Kiosk Mode runs on iPads and Android tablets; Kiosk Desktop runs on Windows 11 and Apple silicon Macs. Run as many as you need.
Badge printing on arrival
Print to Zebra and Brother printers over the network or Bluetooth, or to any printer with a driver from the desktop kiosk. More on on-site badge printing.
A badge template per group
Design badges with attendee fields, logos and a QR code, and give speakers, exhibitors and staff their own. Tips in our badge design guide.
Session check-in
Pick a check-in type per session, from a check-in button in the app to staff scanning badges, and feed attendee tracking.
Offline desktop kiosk
Once the list is downloaded, scanning, search and printing work without internet. Check-ins wait in the log until you sync.
Undo and check-out
Reverse a wrong check-in for the event, a single date or a session, and record check-outs day by day.
Live dashboard and exports
See check-ins by user group and by hour, filter by role or date, and export with your filters kept.
Print The Right Badge For Every Ticket Type
See group templates, Auto Print and passcode reprints on a live kiosk, then price it for your event.
Know Who Is In The Building, By Group And By Hour
Analytics › Attendee Check-Ins updates as people arrive, so the answer to "how many are here?" is one click away.
- Cards per user group with a chart of who has arrived.
- Hourly line graph of cumulative check-ins for the day.
- Attendee table with check-in times, filtered by role or event date.
- CSV or Excel export that keeps your filters, for sponsors and finance.
- Per-date tracking on multi-day events, check-outs included.
| Attendee | User group | Checked in | Badge |
|---|---|---|---|
| Priya Anand | VIP | 09:02 | Printed |
| Marcus Lee | Exhibitor | 09:01 | Printed |
| Sofia Rossi | Speaker | 08:58 | Reprint |
| Daniel Kim | Delegate | 08:47 | Printed |
Four Ways To Check Attendees In, On Hardware You Already Own
Mix them at one event: a staffed VIP desk, a row of kiosks, scanners at session doors.
Staff scanning
Check-in managers scan QR codes or search by name or email in the Eventify app. From the admin panel you can also check in a selection in bulk.
Best for: staffed desks, VIP lanes, roaming staff.
Self check-in kiosk
Attendees scan their own code or search their name, and the badge prints by itself. See how to enable self check-in.
Best for: morning peaks at conferences and expos.
Facial recognition Beta
Attendees look at the kiosk camera and their badge prints. A liveness check rejects photos and screens. Read about face check-in.
Best for: a fast lane for attendees with a profile photo.
Session check-in
Staff scan attendees into each breakout, or attendees tap check in on the session in the app. Here is how to set it up.
Best for: CPD and CPE credits and sponsor reports.
Phones
The Eventify app on iPhone and Android for staff scanning.
Tablets
Kiosk Mode on iPad and Android tablets, with QR, search or face.
Computers
Kiosk Desktop on Windows 11 or Apple silicon Macs, with a webcam or USB scanner.
Printers
Zebra and Brother models, or any printer with a driver. Supported printers.
The QR Check-In System Top Planners Use
Offline backups, badge design for faster scans and staff training in one episode. Listen to the episode, then see it on your own event.
Conference Check-In Software For Every Kind Of Event
The same app at a 100-seat workshop and a multi-hall expo. Running an event in India? We also offer on-site badge printing in India.
Conferences and summits
VIP, speaker and delegate tickets in one flow, with session check-in on every track of your B2B conference.
- Breakout attendance lists
- CPD and CPE credit records
- Day 2 and day 3 tracked per date
Expos and trade shows
Big arrival waves, exhibitor and visitor badges, and trade show traffic in several halls.
- Several kiosks running side by side
- Exhibitor and visitor templates
- Badge QR reused for lead scanning
Corporate events
Sales kickoffs, town halls and customer days run as corporate events on the same desk software.
- Department badges by user group
- Live headcount for each day
- Export for internal reporting
Associations and nonprofits
Member meetings and annual conferences that need attendance records for boards and accreditors, on nonprofit events.
- Member and guest badges
- Session attendance for credits
- CSV export for reports
What To Look For In Attendee Check-In Software
Six questions to ask every vendor on your shortlist. Comparing tools? Read our guide to 10 free and paid event check-in apps.
Kiosks on hardware you own
Can a tablet or a laptop become a kiosk, with name search for attendees who cannot find their code?
Offline that you can explain
What keeps working without Wi-Fi: scanning, search, printing? And how do offline check-ins sync afterwards?
Native badge printing
Direct printing to label printers, a template per ticket type and two-sided badges, not a print-to-PDF workaround.
Session-level attendance
Does the same QR code scan into sessions, so CPD, CPE and sponsor reports come from one record?
Undo, check-out and exports
Can staff reverse a wrong check-in, track check-outs per day and export a filtered list in seconds?
Security for desk staff
ISO 27001, SOC 2 Type 2 and GDPR, plus per-admin permissions so volunteers see only what they need.
Before
- Printed lists split A to K and L to Z
- Badges printed days early and sorted by hand
- Paper sign-in sheets for session credits
- A headcount nobody trusts
With Eventify check-in
- QR scan or kiosk on one live list
- Badges print as each attendee arrives
- Session scans feed your credit reports
- Live dashboard by group and by hour
Swap The Paper List For A Live Check-In Desk
Attendee Data Protected At The Registration Desk
Eventify is ISO 27001:2022 certified, SOC 2 Type 2 audited and GDPR compliant. Data is encrypted with TLS 1.3 in transit and AES-256 at rest, and each admin gets per-event permissions, so desk staff see only what they need. Read more on Eventify security.
Event Check-In Software, Answered
What is event check-in software?
How does QR code event check-in work?
Can event check-in software work offline?
What devices are supported for on-site event check-in?
What is self-service event check-in?
How do conferences check attendees in?
Does event check-in software print badges?
Can you run check-in at multiple entrances at once?
Can I undo a check-in or track check-outs?
Does Eventify offer facial recognition check-in?
Is attendee data secure during check-in?
See Your Registration Desk Run Live
Book a 30-minute walkthrough of QR scanning, self check-in kiosks, badge printing and the check-in dashboard.
- QR, search and face check-in on a kiosk.
- Badge printing with group templates and Auto Print.
- No card required to demo.
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