17 Easy To Use Paid And Free Event Check-In Apps For 2025

Your shoes can make or break your look. How? Well unpolished, torn, and unkempt shoes are often an obvious giveaway to one’s personality. Your impression then rests on the soles of your feet.

Similarly your event check-in sofware is the foundation on which the weight of your event rests. If the first impression of your event is a haphazard check-in experience then it’s time to relook at your event app because in the sphere of event management, first impressions are vital. This is irrespective of whether you are running a major conference or a small local gathering, an efficient check-in process is the linchpin to making your event a success.

In our exclusive 2025 guide, we delve into check-in apps for events and explore paid and free options so you can revolutionize your event management strategy.

Say Goodbye to Frustrating Waits At Check-In Queues With An Event Management App

Ensure a smooth check-in process to make your event a success. This is possible with an efficient check-in system, where attendees can easily register their attendance. This minimizes the time spent waiting in line. Conversely, a poorly managed check-in can easily frustrate your attendees, creating a negative first impression about your brand that will potentially overshadow the entire event experience.

This is why savvy event planners are continually seeking ways to improve their check-in processes. One solution is the use of event check-in apps. These tools digitize event check-in and replace the traditional paper based methods. What you get is a more efficient and user-friendly alternative. This added efficiency is why 78% of event organizers like yourself have adopted event apps and have reported a positive impact on ROI.

Digitized Check-In Helps Your Event Succeed. Here’s How.

Traditionally, event check-ins involved ticking off attendees' names from voluminous paper lists. However, this method is prone to human error, time-consuming, and not eco-friendly. Enter event check-in apps, which offer a multitude of benefits, including:

Streamlined Registrations: Digital automation minimizes time and human error. It also eliminates long queues.
Real-time Insights: You can immediately ascertain the number of attendees and the popularity of sessions.
Enhanced Security: Most apps provide data security features like encryption, payment compliance, and user protections that safeguard your data against breaches.
On-demand Badge Printing: On-site badge printing eliminates logistical challenges of errors and misprinting that are often associated with pre-printed badges.
Cost Reduction: Since most check-in apps are digital, they reduce staffing, printing, and hardware costs.

How To Find The Best Paid/Free Event Check-In App?

Hold on, before we dive into the must-have event apps for a smooth check-in experience, you need to know which event apps work best for you. Keep these pointers in mind to choose the right Event Check-In App for you.

Define your budget - What amount can you allocate towards app investment from your overall event budget? This is an important question to discuss with your finance team. This will help you narrow down on a solution that meets your budget needs. Furthermore, our list of free and paid options will give you a deeper insight on what to expect.

Scale of event - Large scale events often need a robust solution that automates processes like registration, sponsor onboarding, and ticketing. A large crowd of attendees also needs to be engaged with features like gamification, app notifications, social feeds and more. So look for features that help streamline processes and also improve engagement.

User-friendly - Your event app needs to be user friendly to encourage adoption. This ease of adoption is for all your stakeholders from sponsors, exhibitors, internal teams to attendees.

Customizations - An event app should represent your brand. This is possible when you choose an event app that is customizable. This adaptability is key in creating an event experience that is unique to your brand.

Analytics - You will need data surrounding attendee footfalls, engagement, session participation, exhibitor leads and sponsor visibility - and this is just the tip of the iceberg of metrics you need to track. Choosing an event app that tracks these and other metrics is key to assessing the true success of your event.

Remember, the right event check in app can make a significant difference to the success of your event. It not only streamlines the check-in process but also enhances the overall attendee experience, setting the stage for a successful event.

Today, the event app space has numerous check-in apps available for free and even paid options are budget-friendly. Here is our list of the top 17 highly-rated event check-in apps for 2025.

Exploring the Best Paid Event Check-In Apps

A vast array of event check-in apps are available today, each offering distinct features and capabilities. Here, we'll explore some of the best-paid options that offer comprehensive solutions for event management.

1. Eventify

Eventify offers a conference event management software with on-demand, on-site check-in capabilities. Eventify event registration platform is easy to configure and use, with customized branding and privacy settings for event badge printing. The check-in process is super efficient, and with the advancement of the KISOK option, QR check-ins are faster and more accessible.

Key Feature:

Intuitive and Friendly Interface.
Real Time Tracking and Event Analysis.
Quick QR and badge Customization.
Unique QR assigning for the event attendees.
Smooth scanning with offline mode.
Highly Integrable with multiple compatibility support for many devices and OS.

We have been using Eventify for about 6 events now, they are great. Even if you have an issue they fix it right away and are always open to feedback to improve the app. We absolutely LOVE this platform and will be around as long as the price stays competitive, great value, great product/service. - Nick

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Pricing: Starts from $599. Pricing packages vary. Learn more about Eventify from the video below.

2. Whova

Whova is a top-rated event check-in app with lots of custom-catering options. It offers QR check-in capabilities, name badge generation, and seamless integration with real-time attendance tracking for certificate generation.

Key Features:

Customizable Dashboard.
Easy QR and badge generation.
Real time event schedule and attendance tracking.

Pricing: Quote sent on request.

3. Attendium

Attendium provides a swift search and check-in process for event guests by name, list, or custom field. It allows for easy export of guest lists, making it a great option for events requiring detailed attendance reports.

Key Feature:

Easy to use interface.
Unique QR codes assigned to each attendee.
Real-time attendance reports.
Good technical support.

Pricing: Monthly packages starting from $249

and annual packages starting from $2535.

4. Eventbrite

Eventbrite's Event app provides a comprehensive solution for event management which incorporates real-time ticket sales tracking, attendee check-in via scan, and secure payment options to offer a seamless event experience.

Key Feature:

Custom tickets feature unique QR codes.
Enhanced security with unique QR codes.
Real-time Analytics for easy navigation.

Pricing: Customized packages starting from $9.99.

5. Certain Check-In

Certain Platform offers a comprehensive check-in software tool with a complete event management solution. From registration to check-in, engagement, data capture, and follow-up, Certain Check-In has it all.

Key Feature:

Multi-functional dashboard.
Real-time SMS notifications for pre-identified attendees upon their arrival.
Easy data follow-up with personalized notes and checklists.