6 Best Event Production Software to Simplify Your Planning Process

As an event manager, juggling timelines, budgets, venues, and logistics can feel overwhelming. However, the right event production software can transform how you plan and execute events, saving time, boosting productivity, and reducing overall stress.

But, there’s a problem. There are numerous software for event production on the market today—all with tempting features, making it difficult to choose.

One way is to try each of these software solutions to find your perfect match. But that’s a time-intensive, expensive, and laborious process. That is why our team at Eventify did the heavy lifting for you.

We tested all the popular event production software on multiple metrics to find the best of the best. In this article, we share a detailed comparison of our top picks.

But before that, let’s discuss the different metrics we tested these software on.

How To Select an Event Production Software?

Scalability and Customization

Your event production software should grow with your needs. It should handle everything from small, intimate gatherings to large-scale conferences and corporate events.

The right software should allow customization of features for flexible event planning, layouts, and branding, promising you a personalized experience.

User-Friendly Interface

An event production software must have an easy-to-use interface. Software with intuitive designs reduce the learning curve, saving valuable time and training resources. Plus, an easy-to-navigate interface enhances attendees' satisfaction by enabling easier registration, scheduling, and more.

Integration Capabilities

Event planning requires a multi-faceted approach. You’ll need to shuffle between various tools and software to plan a successful event.

To make the process easier and more efficient, you need an event production software that integrates seamlessly with your favorite event planning tools such as CRMs, email marketing platforms, and audio-video systems. 

Customer Support

Events can face last-minute issues. You need event production software that has fast and reliable customer support. 24/7 assistance minimizes downtime and reduces stress by quickly solving issues and ensuring smoother event management.

Your choice of software should also have proper training material, resources, and tutorials to ensure effective utilization.

Cost-Effectiveness

When evaluating the software, ensure that all the features justify the cost and align with your budget. Choose a software that offers a one-stop-shop solution for all your event planning needs, minimizing the need to switch to other tools. Doing so maximizes the value of every dollar you’ve spent on the software.

Pro Tip: Carefully assess the payment plans to ensure all required features, updates, and integrations are a part of your chosen plan to avoid hidden fees. 

Benefits of Using an Event Production Software

Improved Professionalism and Execution

Event production software offer various solutions to ensure effective planning and execution of your events. From customizable templates to branded interfaces designed to enhance attendee engagement, its features help simplify complex and laborious aspects of event planning and management, minimizing human error.

Together, these features ensure a seamless, professional-grade event that leaves a lasting impact on your attendees.

Enhanced Team Collaboration

The key to success is bringing the team together to work seamlessly on an event. Event production software ensures streamlined communication through centralized updates and feedback.

You can also assign permissions to team members based on their roles, ensuring clarity of assigned tasks and the safety of critical data.

Efficient Scheduling and Task Management

Event production software make it easier to create detailed schedules, assign tasks, and track deadlines, ensuring effective task management and scheduling.

Moreover, these platforms come with automated reminders, so you won’t need to follow up manually, saving time.

Optimized Resource and Venue Management

Managing resources and venues can be a nightmare for the logistics department. Event production software makes this process easier.

For example, features like real-time tracking help in the effective allocation of seats and prevent conflicts like double bookings.

Real-Time Budget Tracking

Event production software minimizes the hassle of monitoring expenses by offering features to track real-time budgets and provide instant updates. You can track your expenses and maintain control with these features, even during last-minute adjustments. 

The 6 Best Event Production Software

1. Eventify

Eventify is an all-in-one customizable event production tool with powerful features such as seamless registration and robust analytics. 

Perfect for large-scale events such as corporate gatherings, conferences, and trade shows, Eventify provides tailored solutions for all event sizes. Additionally, it features GDPR-compliant data protection to ensure the security of your event.

Key Features

• Content Creation and Broadcasting Tools: Create pre-recorded content for live and virtual audiences, providing flexibility for various types of event. 
• Dynamic Scheduling Option: Create dynamic schedules for multiple tracks and sessions to enable seamless navigation.
• Streamlined Venue & Resource Management: Utilize customization options to enhance accessibility, streamline seating arrangements, and manage technical requirements efficiently.
• Smart Budgeting Option: Track expenses to ensure your finances are always balanced with Eventify's robust budget planner.

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2. Eventbrite

Eventbrite is a long-established event management software known for its user-friendly interface and seamless event ticketing. From event promotion and registration to post-event analytics, Eventbrite provides a full suite of features that help plan successful events.

Its flexible pricing plans and ability to scale with varying event sizes make it one of the best options for event managers.

Key Features

• Efficient Scheduling & Time Management: Handle recurring events, timed entry slots, and multi-date options with Eventbrite’s scheduling solutions to ensure a streamlined schedule.
• Collaborative Team Management: Assign custom roles and permissions to team members with the collaboration tools and onboard members via email.
• Robust Integrations: Integrate the software with thousands of apps for easier customization and simplification of analytics, attendee engagement, and marketing.
• Venue Layout: Create seating charts for venues effortlessly with features like Social Tables, ensuring a smooth setup.
• Automatic Ticketing: Track ticket sales in real time with automated monitoring features for seamless event management.

As Eventbrite is very expensive, you can check eventbrite alternatives here.

3. Cvent

Cvent is a comprehensive platform, best suited for complex and large-scale events. It handles everything from registration to ticketing, making it a one-stop platform for event management. Its advanced reporting tools provide actionable insights, helping you measure event success.

With its robust features and extensive customization options, you can effortlessly manage every aspect of your event.

Key Features

• Integration With Key Systems: Integrate seamlessly with key systems like CRM, payment gateways, and marketing automation tools to ensure streamlined event production.
• Venue Sourcing & Layout: Choose from 302,000+ venues and hotels for your next event and create a layout with a scale diagram to manage seating and space.
• Attendee Hub for Collaboration: Interact, network, and engage with your team using the Attendee Hub Feature and foster effective collaboration.
• Financial Reporting: Keep track of your event’s finances using the financial reporting feature to stay within your budget.

4. Bizzabo

Bizzabo is known for its user-friendly interface that allows you to create personalized events in minutes. It is an all-in-one event app that focuses specifically on the attendee experience by letting the community engage with each other.

The platform provides data-driven insights and post-event reports to help you measure event success.

Key Features

• Team Pages: Add your team members to the portal using Bizzabo’s team pages.
• Powerful Integrations: Integrate with reputed marketing automation tools, social media websites, and project management tools to make event production easier.
• Broadcast & Streaming: Enjoy an interactive virtual experience, high-quality streaming, and pre-recorded sessions with Bizzabo’s custom RTMP streaming options.
• Room Block Management: Experience real-time reporting with Bizzabo's room block management system. It’s dashboard offers detailed oversight of room blocks and individual attendees.

5. vFairs

vFairs is a versatile platform for hosting immersive hybrid and virtual events. Scalable and robust, this platform supports events ranging from 50 to over 10,000 attendees. 

To keep participants engaged throughout the events, vFairs offers gamification, interactive chat polls, and Q&A sessions.

Featuring a multi-functional app with QR-based check-in, networking tools, and engagement features, vFairs offers a robust solution for event production.

Key Features

• Customizable Environments: Create immersive virtual venues with personalized 3D designs and exhibit halls to enhance the attendee experience, and reflect your event’s identity.
• Robust Integrations: Seamlessly integrate CRM systems, marketing tools, and payment platforms through the vFairs app for hassle-free management.
• Badge Printing & Check-Ins: Create and print customized badges to manage attendees. To streamline the check-in process, these badges come with attendee names, logos, and other relevant information.
• Budgetary Module: Track expenses for your event using the budgetary module that allows you to set a baseline budget, perform CRUD operations, and calculate the remaining balance for informed financial decisions.

6. RingCentral Events

RingCentral Events (formerly known as Hopin) is an all-in-one platform designed for engagement-driven virtual events. It offers a highly customizable environment, allowing you to tailor every aspect of your event.

Also, this platform provides you with detailed post-event reporting to measure event success and attendee satisfaction.

Key Features

• High-Quality Streams: Create broadcasts and share live and pre-recorded videos seamlessly using RingCentral Events’ backstage studio, StreamYard.
• Customizable Venues: Customize virtual spaces like stages, networking, and expo areas for virtual events within minutes, promising a tailored experience.
• Strong Integrations: Manage your customer relationship data, boost team efficiency, and make your experience seamless with seamless integrations. 
• Networking & Engagement Tools: Foster meaningful connections with networking features like virtual networking lounges, chat rooms, and private messaging. 

Take Your Events to the Next Level!

Ready to elevate your event production? Choose a software that is easy to use, aligns with your budget, and meets your event’s growing needs. The right event production software should simplify complex tasks and improve team collaboration.

Incorporate these tools in your event production and planning to significantly reduce your workload, streamline registrations and finances, and leave a lasting impression on your attendees.