10 Best Abstract Management Systems for Effortless Submission & Review in 2025
Managing abstract submissions and reviews is no longer a simple checkbox in event planning—it’s a full-blown operational challenge for academic conferences, research summits, and corporate events.
With submission volumes climbing and expectations around transparency, reviewer collaboration, and turnaround time getting tighter, many organizers still juggle spreadsheets, emails, and last-minute edits.
That’s where abstract management systems come in. The best tools in 2025 now offer AI-powered scoring, real-time collaboration, and built-in plagiarism checks—features that used to be a luxury but are now essential.
Still, with so many platforms available, picking the right one can feel like searching for a needle in a haystack.
So we’ve done the legwork for you. Below is a curated list of the top 10 abstract management systems that can help you streamline workflows, reduce reviewer fatigue, and get back to focusing on content quality.
Whether you’re planning a niche academic event or a large-scale industry conference, our list will help you choose an abstract management system that aligns with your priorities, budget, and submission flow.
Key Features to Look For in Abstract Submission Software
Customizable Submission Forms
Look for systems that offer customizable forms to capture details like co-author info, presentation types, and multimedia.
Conditional logic implementation further streamlines the submission process for the user by showing or hiding fields based on previous responses. Moreover, you want forms that have a responsive design to ensure that they are easy to fill out across all devices.
Peer Review Workflows (Blind, Double-Blind, Open)
A robust event management software is expected to support various peer review methodologies, including blind, double-blind, and open reviews.
Additionally, it should allow organizers to customize evaluation workflows according to their review process requirements. Customizable evaluation criteria also let you define scoring rubrics and consistent parameters, ensuring fairness across all reviews.
For events with multiple phases, multi-round review capabilities allow for initial assessments, revisions, and final evaluations without switching between various platforms.
Reviewer Dashboards
Reviewer dashboards act as a centralized hub to streamline the evaluation process by assigning abstracts, scoring tools, and communication. An ideal abstract management system offers features to review progress, track deadlines, and filter work for prioritization.
Pro Tip: Look for software with dashboards supporting version comparison, inline feedback, and collaborative features to enhance the efficiency of the review cycle.
Email Automation and Reminders
Automated emails are essential to keeping submitters, reviewers, and organizers informed about the workflow without any manual work. Some of the best abstract management systems let you schedule and trigger emails in response to actions like reviewing assigned tasks or submissions received.
The targeted delivery ensures that each submitter receives the right message at the right time, reducing follow-ups and boosting engagement.
Real-Time Editing by Submitter
To reduce resubmission friction and improve abstract quality, you need an abstract management system that allows real-time editing alongside auto-save, version tracking, and change logs for transparency.
This encourages submitters to refine their content and make the necessary edits or attach files without involving the event admin every time, saving both parties valuable time.
Website and Agenda Integration
Abstract software that integrates with your event website and agenda tools reduces duplicate data entry and boosts event visibility. An ideal software lets you publish accepted abstracts, speaker bios, and session details directly to your site.
This enhances attendee planning, ensures consistency, and simplifies agenda creation for organizers.
Top 10 Abstract Management Software in 2025
Eventify
Eventify is a robust, all-in-one platform with a sleek, drag-and-drop workflow that brings clarity and control to even the most complex submission pipelines.
Rating
4.8/5
Best For
Integrated Event and Abstract Management
Key Strengths
- All-in-One Platform: Eventify has abstract submission, review, agenda building, and event management in a single intuitive interface, making it a go-to solution for many.
- Visual Kanban-Style Workflow: The drag-and-drop feature lets you manage abstract review stages and track progress at a glance.
- Dedicated Reviewer Portals: Eventify’s role-based access distinguishes roles for everyone, letting users evaluate submissions or leave feedback.
- Seamless Agenda Integration: Easily import schedules, do bulk editing, and delete tracks with sessions to keep your event content organized and updated.
- Mobile-Ready Experience: The mobile app allows full accessibility to everyone, including organizers, reviewers, and authors.
- Automated Notifications & Reminders: Keep everyone up-to-date and engaged with personalized emails for submissions, reviews, and decisions.
- Brandable, Custom Forms: Make customized submission forms to match your event’s look, feel, and data requirements, allowing a consistent brand experience.
- Live Sync Across Platforms: Ensures that any update, including submission edits, review decisions, or agenda changes, instantly reflects across web and mobile platforms.
Pros
- Customizing forms helps with branding and ensuring a professional event image.
- Mobile apps ensure easy accessibility for all roles.
- The drag-and-drop feature makes the submission and review stages intuitive.
Cons
- It might have more features than needed for a simpler or smaller event.
Price Structure
Fourwaves
Considering researchers' needs, Fourwaves makes it easy to manage scholarly contributions while enhancing collaboration and visibility across your event site.
Rating
4.5/5
Best For
Academic and Scientific Events
Key Strengths
- Customizable Submission Forms: Create customizable submission forms using the easy drag-and-drop interface to collect specific information from the user.
- Real-Time Submission Edits: Let authors edit their submissions until the deadline to ensure that only the up-to-date content is presented.
- Robust Review Coordination: Has various review methodologies, including single-blind, double-blind, and open peer reviews to reduce bias during review processes.
- Event Website Integration: Easily publish accepted abstracts, posters, and supplementary materials directly to your event website, boosting participant engagement.
- Participant Engagement: Engages attendees through the private messaging feature and Q&A sessions, fostering a collaborative environment
Pros
- Strong engagement features boost user experience.
- Easy web integration makes it more accessible and maximizes visibility.
Cons
- May not have many event management tools beyond academic events.
Price Structure
$0-$4,499 (per active event, billed once)
Cvent
Ideal for enterprise-level events, Cvent streamlines abstract handling as part of a broader ecosystem, making it a natural fit for teams looking for comprehensive event tech.
Rating
4.5/5
Best For
Corporate or Professional Conferences
Key Strengths
- Comprehensive Event Management: Cvent’s comprehensive platform provides tools for registration, venue sourcing, attendee engagement, and post-event analytics.
- Customizable Workflows: Design personalized submission forms to collect specific content and speaker information, ensuring that all necessary data is captured efficiently
- Automation Tools: Send invitations, confirmations, reminders, and alerts to your guests automatically using Cvent’s automated tools, reducing manual labor.
- Reviewer Coordination: Assign submissions to the right reviewers based on their expertise, and make it easy for them to score and leave feedback—all from one centralized, easy-to-use portal.
- Agenda Integration: Once selections are finalized, you can integrate them into the event agenda, allowing for efficient scheduling and attendee registration.
Pros
- Robust integration with other Cvent tools provides a seamless user experience across the event lifecycle.
- The automation features significantly reduce admin workload.
Cons
- High prices make it unsuitable for smaller teams and budget-conscious events.
Price Structure
Custom quote on request
OpenWater
Built with a focus on consistency and repeatability, OpenWater is a reliable partner for organizations that host multiple events and need a rapid, scalable setup every time.
Rating
4.4/5
Best For
Recurring or Annual Conferences
Key Strengths
- Ideal for Recurring Events: Duplicate previous events like conference setups effortlessly to save time, staying consistent across annual events.
- User-Friendly Dashboard: With the intuitive central dashboard, you can now see all the submissions, reviews, and scheduling. This lets you easily manage and track everything.
- Flexible Reviewer Management: Assign submissions to reviewers based on expertise and monitor the review progress. You can also automate reminders to ensure timely evaluations.
- Integrated Session Building: Organize the approved abstract into sessions using OpenWater’s session builder that integrates seamlessly with the publicly available conference calendar.
- Mobile Accessibility: With the user-friendly mobile app, users can now easily navigate to find conference details, schedules, and necessary updates, enhancing the customer experience.
Pros
- Automation and a user-friendly dashboard make submission and review tracking hassle-free.
- Seamless mobile application ensures an enhanced attendee and review experience.
Cons
- It has limited integrations with third-party CRMs and marketing tools.
Price Structure
Ex Ordo
Ex Ordo is ideal for situations where users are looking for strict performance tracking and reviewer coordination, as it offers unmatched oversight and automated communication flows.
Rating
5/5
Best For
Reviewer Tracking and Automation
Key Strengths
- Automated Reviewer Reminders: The automated reminders sent by the system to target reviewers who are behind schedule help ensure they complete their reviews on time.
- Progress Tracking: Ex Ordo lets you easily monitor the status of reviews in real-time and reassign submissions if necessary. You may also close or disable reviews as needed.
- Reviewer Scoring Tools: With the customizable scoring rubrics, reviewers can grade submissions effectively and consistently.
- Integrated Communication: Once decisions are made, you can easily send acceptance or rejection notifications from the Ex Ordo user-friendly dashboard and establish communication with authors.
Pros
- Excellent progress tracking and automation make reviewer management stress-free.
- Custom scoring rubrics help ensure consistency across subjective reviews.
Cons
- Doesn't offer much flexibility for custom event branding
Price Structure
EasyChair
EasyChair is an abstract management platform that values ethical integrity and academic transparency. It offers discussion-driven review processes that promote fairness.
Best For
Academic Transparency and Feedback
Key Strengths
- Discussion and Rebuttal Features: EasyChair allows seamless communication between reviewers and authors, enabling clarifications and rebuttals that enhance the overall quality of reviews.
- Ethical Publishing Focus: Built with transparency in mind, EasyChair has tools that support open discussions and fair review processes, making it a trusted choice for conferences that prioritize ethical academic publishing.
- Detailed Communication Tools: EasyChair also has mechanisms for easy communication between program committees, reviewers, and authors, allowing you to ensure that feedback is clear and constructive.
Pros
- Strong transparency tools make it an ideal choice for academic conferences.
- Reviewer-author interaction ensures academic fairness.
Cons
- An outdated user interface decreases the overall customer experience.
Price Structure
Dryfta
Explicitly designed for university-led events, Dryfta has a balanced structure with flexibility to meet institutional requirements across departments and roles.
Rating
4.8/5
Best For
University Event
Key Strengths
- Ideal for Academic Institutions: Designed with university conferences in mind, Dryfta supports multiple blind review formats to ensure fair evaluation.
- Automated Notifications: Automate emails for submission statuses, details, and review updates with Dryfta’s automated notification feature.
- Flexible Data Exporting: Promising maximum flexibility, Dryfta lets you export submissions and review data in CSV or PDF format for reporting, archiving, or offline access.
- Multi-Track & Role Support: With role-based support, you can manage submissions across different tracks with user roles for organizers, reviewers, and presenters.
Pros
- Supports various blind review formats for unbiased evaluations.
- Many data export options help with academic compliance and reporting.
Cons
- Doesn't offer much customization for larger or more complex events.
Price Structure
Custom quote based on request (starting from $1499)
Attendee Interactive
Attendee Interactive is a well-known abstract management system that uses sophisticated scoring and reporting tools to effectively handle a high volume of reviewers.
Rating
5/5
Best For
Complex Reviewer Collaboration
Key Strengths
- Smart Reviewer Assignment: Attendee Interactive lets you assign reviewers by role or specialty to ensure submissions are reviewed by the most qualified individuals.
- Comprehensive Scoring Tools: With comprehensive scoring tools, you can collect scores, comments, and rankings in one place to simplify the review committee’s decision-making.
- Built for High-Volume Events: Ideal for complex academic or medical conferences, Attendee Interactive facilitates large-scale submission and review processes.
- Detailed Feedback Reports: Generate detailed feedback reports including reviewer insights and final scoring summaries to guide session selection.
Pros
- Detailed scoring reports support evidence-based session planning.
- The reviewer matching tool ensures expertise-based scoring.
Cons
- Initial setup and configuration can be time-consuming and complex for new users.
Price Structure
Oxford Abstracts
Oxford Abstracts is a straightforward solution for organizers who want seamless customization without sacrificing simplicity or speed.
Rating
4.9/5
Best For
Simple and Clear Peer Reviews
Key Strengths
- Streamlined Peer Review: The clean and easy-to-navigate interface simplifies the review process for organizers and reviewers.
- Smart Reviewer Matching: The smart reviewer matching tools automatically match submissions with reviewers based on topic expertise, reducing manual labor.
- Conflict of Interest Handling: With specified tools to flag and manage potential conflicts, you can easily spot and manage potential conflicts, so reviews stay fair and impartial.
- Flexible Decision Tracking: Set custom decision labels and keep authors informed about the status of their submissions.
Pros
- User-friendly interface makes onboarding fast for everyone.
- Conflict of interest tools ensure ethical review processes.
Cons
- May not offer much customization for large-scale and complex events.
Price Structure
$0 - $3190 (per event)
Whova
Whova makes abstract submissions feel part of a larger, seamless system. With everything from agenda sync to speaker content handled in one place, it’s built for organizers who want less admin work and more control.
Rating
4.8/5
Best For
All-in-One Event Management
Key Strengths
- End-to-End Event Integration: Whova connects abstract submissions directly with agenda creation, speaker profiles, and mobile event apps, helping organizers save hours of manual work.
- Automatic Agenda Sync: Once approved, abstracts are instantly synced into the event schedule with full session details, reducing admin work and minimizing human errors.
- Rich Presenter Content: Easily collect and publish speaker bios, presentation slides, and session materials, giving attendees one central, organized place to access everything they need.
- Mobile-First Experience: With real-time updates, both attendees and organizers stay in sync before and during the event, reducing the need for last-minute emails or printed schedules.
Pros
- All-in-one system supports everything from submissions to schedules to app access.
- Real-time updates boost communication and reduce confusion during events.
Cons
- Compared to dedicated platforms, there are comparatively fewer features.
Price Structure
How to Choose the Right Abstract Management System
Consider Your Event Type and Audience
Due to the diverse range of needs, different abstract management platforms are used for different events.
An industrial event may need more brand focus and streamlined scheduling, while an academic conference often demands double-blind review and detailed feedback tools.
Therefore, it is essential to consider the type of your event and audience to choose a system that best suits your type of event (that offers all the features that you deem essential for your abstract management).
Look at Reviewer Workflow Needs
What kind of review structure does your event require? Simple approvals or multi-stage evaluations?
Some events require a yes/no evaluation, while others might demand multi-round reviews and customizable scoring rubrics. Consider an abstract management platform that offers flexibility to match your review structure.
Evaluate Your Integration Requirements
Whether connecting to event websites, registration tools, CRM, or mobile apps, seamless integration ensures consistent data flow across all platforms, thus, reducing manual labor.
So choose a platform that supports the tools you already use.
Check for Ease of Use and Mobile Access
A system with an easy-to-use interface and mobile access will help you handle on-the-go tasks, submissions, and reviews. Go for an abstract management software that requires minimal training, reducing stress for both organizers and participants.
Compare Pricing and Support Features
Carefully assess the price plans of your top priority abstract management software to see what’s included in each plan and whether the costs scale with submissions or users.
Other features, such as 24/7 customer support, live chats, and onboarding, will make all the difference in making your event successful.
Abstract Management Doesn’t Have to Be a Headache
An abstract management system doesn't have to be a nightmare. When chosen carefully, it helps you streamline submissions and deliver a hassle-free experience for everyone, including authors, reviewers, and event organizers.
Whether you are managing an industrial event or an academic conference, the most suitable abstract management tool for your organization, whether its Dryfta, Attendee Interactive, or Eventify, will help you by saving time and minimizing errors.
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