Event Registration Software For Nonprofits

Event Registration Software for Nonprofits: Top Tools to Boost Signups & Donations

Clunky registrations can waste time, lose attendees, and fragment donor data. A reliable event registration software reduces administrative work, captures richer attendee insights, and boosts fundraising opportunities.

In this guide, we’ll explore top platforms that simplify sign-ups, track attendees, and turn every registration into a seamless, impactful experience, along with tips on choosing the right solution.

What Nonprofits Need in Event Registration Software

For nonprofits, event registration means maximizing participation, capturing meaningful data, and reducing manual work despite limited staff and budgets. The right registration software should simplify the entire journey from sign-up to post-event follow-up. Here’s what truly matters:

Easy and Customizable Event Signup Forms

Nonprofits often host diverse events, including fundraisers, charity runs, volunteer drives, and donor dinners, each of which requires different registration details. A strong registration platform should allow:

• Custom fields for meal preferences, volunteer roles, and donation intent
• Conditional questions that should be shown only when relevant
• Branded registration pages that build trust

Pain point: Generic forms force nonprofits to collect missing info later, wasting time and risking drop-offs.

Secure Payment & Donation Handling During Registration

Registration is one of the best moments to capture donations. Nonprofits need:

• Secure payment processing
• Optional donation add-ons during ticket purchase
• Support for free, paid, and donation-only registrations

Pain point: Using separate tools for registration and donations leads to abandoned signups and fragmented data.

Attendee Tracking & Reporting

Knowing who registered, how they registered, and what they paid or donated is important for nonprofit events. Registration software should offer the following:

• Real-time attendee lists
• Ticket type and donation tracking
• Exportable reports for finance and outreach teams

Pain point: Manual spreadsheets make it hard to reconcile attendance, payments, and donor data after the event.

Automated Confirmations & Reminders

Once someone registers, communication should be automatic. Look for tools that support:

• Instant confirmation emails
• Calendar invites
• Reminder emails or SMS before the event

Pain point: Missed reminders lead to no-shows, especially for free or volunteer events.

Mobile Check-In or QR Code Scanning

Event day efficiency matters, especially with small teams. Mobile-friendly event check-in enables:

• QR code scanning from confirmation emails
• Real-time attendance tracking
• Faster entry with fewer volunteers needed at registration desks

Pain point: Paper lists or manual name searches slow down check-in and create a poor first impression.

CRM or Data Integration for Follow-Ups

Registration data should not live in isolation. To turn attendees into long-term supporters, look for platforms that seamlessly integrate with:

• CRMs or donor management systems
• Email marketing tools
• Analytics dashboards

Pain point: Disconnected systems make it challenging to nurture relationships after the event ends.

Top 5 Event Registration Software Solutions

• Eventify
• Jotform
• Event Smart
• RSVPify
• Fundraise

1. Eventify — Best Overall Registration Solution for Nonprofits

When it comes to end-to-end event registrations, Eventify stands out as a well-rounded platform. It supports nonprofits across the entire registration lifecycle, from sign-up to post-event engagement. Eventify’s strength lies in combining flexibility, automation, and data visibility without adding operational complexity.

Key Features

Below are the key features that set Eventify apart as an event registration solution.

Custom Registration Forms with Conditional Logic

Eventify lets you build registration forms that adapt based on attendee responses. This means that volunteers can see different questions than donors, and unnecessary fields stay hidden to reduce form fatigue. This results in higher completion rates and cleaner registration data.

Donor & Ticket Integration in One Process

Instead of separating ticket purchases and donations, Eventify lets nonprofits offer optional donations during event registration and set up bundle fundraising directly into the signup flow. This helps reduce drop-offs and increases the likelihood of additional contributions at the point of registration.

Real-Time Attendee Reporting

Eventify provides live visibility into registration activity. This helps teams track registrations quickly, monitor ticket category performance, and access centralized attendee lists for operations and stats. Real-time data helps nonprofits optimize outreach, promotions, and capacity planning before the event.

Automated Confirmation Emails and Notifications

Once an attendee registers, Eventify automatically sends confirmation emails and event-related updates. These automated touchpoints set clear expectations for attendees and improve attendance rates through timely reminders.

Secure & Compliant Donation Payments

Eventify uses industry-standard encryption and secure payment gateways to protect donor and attendee data during every transaction. All ticket purchases and donations are processed safely on the platform, eliminating risks associated with manual handling or disconnected tools. This builds trust, improves completion rates, and ensures nonprofits can accept contributions with confidence.

No Commissions or Hidden Fees

Eventify does not charge per-ticket or per-donation commissions, so nonprofits keep more of what they raise. With transparent pricing and no surprise costs, organizations can plan events confidently without worrying about revenue loss at scale. This makes Eventify a nonprofit-friendly choice for both small fundraisers and large community events.

Where the Software Falls Short

While Eventify is designed to support nonprofits at every stage of event registration, organizations running extremely large-scale, enterprise-level events may need custom configurations or onboarding support to manage very high attendee volumes.

Additionally, nonprofits with highly specialized compliance requirements may need to confirm gateway-specific security or regional regulations in advance. Teams seeking deep, long-term donor CRM functionality may still rely on a dedicated donor management system alongside Eventify.

Best For

Eventify is best for nonprofits that want to simplify event registration. It brings everything from signup to payments onto one platform, reducing manual work and engaging supporters more effectively.

For organizations where events play a key role in fundraising, awareness, and community building, Eventify offers a registration-first solution that supports both day-of execution and long-term donor relationships.

2. Jotform — Best for Custom Registration Forms

For nonprofits that need highly tailored registration workflows, Jotform is an excellent choice. It’s a flexible form builder that lets you create registration experiences tailored to your event needs, all without coding.

Key Features

• Drag & Drop Form Builder: Jotform offers an intuitive drag-and-drop interface that lets organizations fully customize registration forms to align with their brand and event requirements.
• Ready-Made Templates: Jotform offers a library of ready-made templates for various nonprofit events. These templates are a great starting point and can be personalized with your own fields and logic.
• Built-In Payment & Donations: Users can accept ticket payments, process fees, and accept donations directly through their Jotform registration forms using integrated payment gateways such as PayPal, Stripe, or Square. This eliminates the need for separate payment tools.

Where the Software Falls Short

Jotform excels at form customization but can fall short when managing larger events with complex attendee flows or high registration volumes. Security and payment handling depend heavily on third-party payment processors, which may limit visibility and control for nonprofits handling sensitive donor data.

Additionally, event-day operations such as mobile check-in, real-time attendance tracking, and post-event donor engagement often require additional tools or manual workflows.

Best For

If your nonprofit organization wants granular control over the questions asked, the look of your forms, and how attendees interact with registration fields without relying on developers, Jotform’s customizable builder and template ecosystem make it a standout registration tool.

3. Event Smart — Affordable Registration with No Ticket Commissions

Event Smart is a straightforward registration and ticketing platform that gives nonprofits the basics they need with the advantage of no commission fees on tickets or registrations.

Key Features

• Online Registration & Ticketing: Event Smart lets organizations build online registration pages, sell tickets, and collect attendee information, all in one place. They can also include donation options alongside ticket purchases.
• No Commission Charges: One of the biggest standout features of Event Smart is that it does not charge per-ticket or per-registration commission fees. Instead, you just pay for the subscription or the optional upgrades you choose. This means that nonprofits can keep more of what they raise.
• Easy Sales & Donation Tracking: Event Smart makes it simple to monitor registrations and ticket sales. Their tools support both free and paid events, including customizable registration form questions. 

Where the Software Falls Short

Event Smart is affordable and flexible but new users may take more time navigating the interface. Although it handles ticketing and registrations nicely, some teams may find its reporting and analytics more basic than purpose-built nonprofit analytics tools.

Organizations that need highly advanced automation or deeply integrated donor engagement workflows may still pair Event Smart with other tools for complete post-event outreach.

Best For

Event Smart is an ideal and cost-effective choice for non-profits that host many events where ticketing and registration fees matter. With all the basic features in a single platform, you won’t have to juggle multiple software tools and will be able to keep more of what you raise.

4. RSVPify — Best for RSVP-Centric Registrations

If your nonprofit hosts events where RSVPs and guest list management are the priority, RSVPify is one of the strongest registration platforms available. It’s built around registrations first and then adds ticketing and check-in tools on top.

Key Features

• Strong Guest Management Tools:  RSVPify lets nonprofits organize and manage registrations with rich guest profiles, custom tags, and segmentation so you know exactly who’s coming and why. You can also track RSVP confirmations, ticket sales, and registration statuses in real time.
• Customizable Forms & Registration Pages: With RSVPify, you can fully tailor your registration experience to match your nonprofit’s branding (including colors, logos, and custom fields), creating a seamless, on-brand experience for supporters.
• QR Code Check-In: RSVPify supports day-of check-in using QR codes assigned to each attendee, either printed or displayed on a mobile device. This makes entry fast and accurate.

Where the Software Falls Short

RSVPify works well for simple registrations and small-to-medium gatherings, but it can feel limiting for larger or more complex events. It has usage limits on free plans and basic customization options can make advanced event setups or deep branding harder without upgrading plans.

Some users also report limited reporting depth and fewer third-party integrations compared with more robust platforms, which means extra manual work for nonprofits that need seamless data flow and analytics.

Best For

If your nonprofit runs RSVP-driven events like donor dinners, board previews, or community gatherings where tracking guest responses, preferences, and attendance is more important than complex ticketing, RSVPify is the best pick.

5. Funraise — Best Integrated Registration + Fundraising

Funraise is a nonprofit-centered fundraising and donor management platform that includes robust event registration and ticketing. These features make Funraise ideal for organizations that want to blend registrations with revenue generation and donor engagement.

Key Features

• Event Registration Included: Funraise is not a standalone event tool. Instead, it has event registration inside an end-to-end fundraising ecosystem. Nonprofit organizations can sell event tickets, collect registrations, and track supporter engagement all on a single platform.
• Tiered Ticketing: Funraise lets you set up multiple ticket tiers with different prices and custom questions. You may also include optional donation add-ons right within the ticket purchase flow. This means that every registration becomes a potential fundraising moment.
• Built-In SMS and Guest Engagement Tools: With Funraise, you can communicate directly with registrants via SMS and email for confirmations, reminders, last-minute updates, and post-event thank-yous, all from the same dashboard where you manage donations and engagement.

Where the Software Falls Short

Funraise is a strong fundraising and registration solution, but some nonprofits note that its customization options for forms and templates are more limited than those of standalone form builders. Initial setup and configuration can take time, particularly for nonprofits without dedicated tech support, and certain data management tasks can require extra manual work.

Additionally, while Funraise covers many use cases well, organizations that need specialized event analytics or advanced ticketing features may need supplementary tools.

Best For

Funraise is the best choice for nonprofits that want both registration and fundraising in a single, seamless process, especially when hosting events where donor cultivation and seamless giving experiences are priorities.

How to Choose the Best Event Registration Software for Your Nonprofit

With so many tools available, choosing the right event registration software comes down to how well it supports your registration goals, not just how many features it offers.

Here are the key factors to look for when comparing registration tools:

Registration Flexibility & Custom Fields

Every nonprofit event is different. Look for software that lets you create custom questions tailored to donors, volunteers, or attendees and that uses conditional logic to avoid overwhelming registrants. It should also allow multiple ticket or RSVP types within one event.

These features help you collect the right information the first time, without bothering the registrants with follow-up emails or doing manual edits.

Mobile Check-In & Attendee Checklists

Smooth event-day operations start with efficient check-in. Hence, look for tools that offer QR codes or mobile-based check-ins. Besides, having real-time attendance tracking and attendee lists is a plus.

These features are especially important for nonprofits running events with limited staff or volunteers.

Payment Processing Fees & Donation Additions

Registration software should support both payments and donations without hidden costs. Before finalizing a software, look for the payment gateway options it offers and processing fees. It should also allow you to add optional donations during registrations.

The easier it is to donate during registration, the higher your chances of increasing contributions.

Reporting & Post-Event Attendee Insights

Registration data shouldn’t stop being useful once the event ends. Look for platforms that provide you with real-time and exportable registration reports, ticketing and donation breakdowns, and other insights that help measure event performance.

All these insights help nonprofits justify their event ROI and plan better future campaigns based on the data.

CRM or Email Marketing Integrations

To turn attendees into long-term supporters, registration tools must connect with your existing systems. The best platforms integrate with CRMs, donor databases, and email marketing tools. 

These integrations ensure that the registration data flows seamlessly into your ongoing outreach and fundraising efforts.

Ready to Simplify Nonprofit Event Registrations? Start with Eventify

Choosing the right event registration software can directly impact attendance, donations, and supporter engagement. From flexible registration forms to real-time reporting, the right platform removes friction at every step of the journey.

Eventify stands out as the most balanced solution for nonprofits by bringing registrations, payments, attendee tracking, and follow-ups into one streamlined platform.

If your nonprofit is planning an upcoming fundraiser, conference, or community event, try Eventify and see how optimized event registrations can lead to better turnout, stronger data, and more meaningful engagement.

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