Is your current event management software driving your events to success or inadvertently holding them back? The answer perhaps lies somewhere in between.
You're not alone in seeking a better solution—67.4% of event planners have already changed or are planning to change their event software (Source). This statistic highlights the evolving landscape of event management and underscores the pressing need for robust, reliable tools for event management. After all, no event is executed in isolation.
Your event team has limited capacity. Multiple processes can become overwhelming without automation, increasing the risk of event failure. However, you can avoid these pitfalls with the right event management software.
In this extensive guide, you'll explore the leading platforms that are shaping the future of event planning. You’ll discover the key features each software offers, how they can streamline your workflows and the unique benefits they provide for various types of events.
But it is essential to understand how to select the perfect software for your needs before we dive into the top 30 event management solutions. We'll cover critical factors such as:
Defining Your Goals–Aligning software features with your event objectives.
Budget Allocation–Maximizing ROI without overspending.
User-Friendly Interfaces–Ensuring ease of use for your team.
Integration Capabilities–Seamlessly connecting with other tools you use.
Data Security–Protecting attendee information with robust security measures.
Whether you're a seasoned event planner or just starting out, this guide will equip you with the insights needed to make informed decisions and elevate your events to the next level.
What Does Event Management Software Do?
Event management software help you automate and streamline your workflow, minimizing manual work and maximizing your chances of a successful event.
There’s a reason why 85% of event planners use event management software. (Source)
Equipped with event management software, you can:
- Give attendees a smooth event check-in experience without the hassles of waiting in long queues or filling out multiple forms.
- Curate customized landing pages and emails and showcase your event highlights on customized mobile apps.
- Give exhibitors and sponsors a platform to market their offerings to attendees.
- Improve networking opportunities for attendees with specially designed networking features.
- Market your event to a wide target audience with a suite of marketing tools.
- Enable a smooth event experience that benefits your speakers, exhibitors, attendees, and sponsors.
- Improve attendee turnout for future events.
However, you can only get these benefits from event management software that aligns with the kind of events you host and your event management strategy. But don’t worry—our next section provides a detailed guide on how to find the right software.
How to Find the Right Event Management Software For Your Events
Event planning is far from a one-size-fits-all endeavor. Whether you're organizing a grand conference, a cozy wedding, or anything in between, you need the right tools to make it all come together seamlessly.
However, you must be aware of the various types of software available to find the right tool. Below is a list of various types of event management software available:
Now that you know the different types of event management tools available, let's discuss how to find the one that perfectly aligns with your unique event planning journey.
Clearly Defined Goals
Begin with categorizing your event goals into two core groups.
- The first is your ‘large brand goals’ that remain constant for all events—for instance, increasing event attendance by 10x for consecutive events.
- The second is ‘variable goals’ that change with each event—for instance, onboarding 10 speakers who are experts in dentistry for a conference on Dental Innovations.
Once you have categorized your goals, you can look for an event management system that best aligns with them.
Allocating Budget
Most event organizers, on average, spend 14% of their marketing budget on event marketing (Source). You should set aside a portion of your marketing budget to invest in event management software.
Or you can work with your finance team to create a separate budget for investing in event management software.
Either way, a defined budget for your event will narrow down your search and help you avoid overspending. You’ll only look for software that meets your criteria and fits your budget.
User-friendly Interface
Mobile event apps and event management dashboards must be user-friendly. Without an easy-to-navigate interface, your team will struggle to utilize the application, leading to limited resource utilization. Most popular and effective event management apps like Eventify are designed to be user-friendly so you get maximum benefit
Reviews
Before you commit to an event management platform, hear from those who’ve walked the same path. Verified reviews from fellow event organizers provide candid insights into usability, features, and real-world value—helping you make a confident, well-informed choice.
Trial Period
You wouldn’t buy a car without a test drive—why should software be any different? Many top event management platforms offer trial periods so you can explore features, assess usability, and ensure the software meets your needs before committing. Take it for a spin before you invest!
Integrations & Flexibility
Your event management software should work for you—adapting, scaling, and evolving as your needs grow. If it can’t integrate with your go-to tools and future technologies, it’s not a solution—it’s a roadblock. Invest in a platform that evolves with you, ensuring seamless connectivity and long-term success.
Data Security
This is a no-brainer! Data Security is not to be taken lightly. In case of a client data breach, your brand could come under the scanner and lose its carefully built credibility. Avoid these nasty outcomes by investing in software with security certifications in place.
Essential Features That Event Manager Software Must Have
You’ve set your goals, defined your budget, and explored expert tips on choosing the right event management software. Now, let’s get to the core of what truly matters—the essential features your event management software must have to streamline planning, boost efficiency, and ensure event success. Miss these, and you risk unnecessary roadblocks.
Let’s dive in.
Ticketing and Registrations
Your event software should help simplify event registration and ticketing.
You should look for customizable forms, intuitive ticketing web pages, and secure payment gateway integrations, and other features that make event registerations less of a hassle. These aren’t just features; they’re the foundation of a seamless attendee experience.
Marketing Automation Tools
Planning an event is just the beginning—getting people to show up is the real challenge. That’s why event marketing tools are essential in your event management software.
With built-in social media promotions, automated email campaigns, and targeted messaging for attendees, sponsors, and exhibitors, you can successfully promote your event and get the visibility it deserves.
Comprehensive Mobile App
An event mobile app acts as a digital hub. It keeps everyone connected before, during, and after the event and transforms passive attendees into active participants with features like live Q&A, gamification, networking tools, and instant updates.
If your event management software doesn’t offer a mobile app, you’re missing out on a powerful tool for attendee engagement and interaction.
Customisation Capabilities
Event management software must offer customization options, allowing you to incorporate your branding, logo, and unique visual identity across all event collateral. From registration pages to attendee dashboards, customization ensures every touchpoint reflects your brand’s personality—delivering a seamless and professional experience.
If your software doesn’t let you make it your own, it’s not the right fit.
1. Eventify
Eventify promises a 70% jump in engagement rate and delivers! This end-to-end event management software, coupled with a robust mobile app, lets you scale your event easily. With Eventify, your attendees and stakeholders can increase community connections by 3x.
Software Ratings
G2 - 5/5
Feature Highlights
- Advanced Live Streaming & Engagement Tools – Seamlessly host virtual, hybrid, and in-person events with no limitations. You can live stream your event with our robust streaming technology or coordinate across borders for hybrid events with a suite of event engagement tools.
- Networking That Goes Beyond the Event – Attendee networking witnesses a manifold increase thanks to a thriving social community and features like tag-based matchmaking, live chat, and exclusive meetings.
- Advanced Customization – You can customize the mobile app, event badges, tickets, and web pages to fit your brand's signature style. This inclusion improves the overall recall value of your brand.
- Effortless Ticketing & Registration—The robust ticketing and registration suite is excellent for onboarding attendees and managing ticket sales. It also allows you to track sales and measure them against projections.
- Product Showcasing – Make sponsors happy with Eventify's product showcase options that highlight the most innovative products and services sponsors offer.
- Smart Communication Tools – Use push notifications, chat support, email notifications, and more to maintain communication channels with your attendees.
- Data-Driven Decision Making – Tap into insights and analytics that help you track, measure, compare, and improve your events’ performance.
Pros
- Truly end to end with features covering pre-event, event, and post-event needs.
- Seamless integrations with email marketing platforms and CRM systems.
- Multiple dashboards with detailed reports help analyze data on engagement, sponsor sentiment, exhibitor performance, and more.
Cons
- Cost can sometimes be a deterrent.
- Users have reported minor bugs, which, while immediately resolved, might hamper the experience of using the app and dashboard.
2. Whova
An award-winning event app that saves time and makes multiple processes affordable sounds like a dream. Whova makes it a reality.
Whova’s suite of event management tools helps you increase attendee satisfaction by 10x. What’s more? You save 60% of your time by automating logistical requirements. This automation, coupled with reduced human errors, will help you achieve good ROI.
Software Ratings
G2 - 4.8/5
Capterra - 4.8/5
Feature Highlights
Registration & Ticketing Suite – Simplify registrations, track ticket sales, and manage attendee data with ease.
Abstract Management – Handle submissions, automate review emails, ensure secure access with 2FA, and streamline communication.
Event Website Builder – Create customized, engaging websites to showcase your event and attract attendees.
Exhibitor Management Module – Seamlessly organize and coordinate exhibitors with a dedicated management system.
Event Management Tools – Automate key event operations, including name badge printing, attendance tracking, self-service kiosks, and more.
Pros
- Covers key aspects of event organization, management, and marketing.
- Works seamlessly for on-site, hybrid, and virtual events.
- Available on iOS and Android, making it accessible for speakers, attendees, exhibitors, and sponsors.
Cons
- Users often criticize its customer support for slow response times.
- The extensive feature set can be overwhelming without clear guidance.
- Lack of structured onboarding makes initial implementation challenging for users.
3. Cvent
Cvent helps you manage multiple aspects of your event. From finding hotels and venues and promoting your event to capturing leads and tracking ROI, it offers an extensive set of features for event management.
Cvent also hosts an annual virtual ‘Connect’ event that helps people network with other professionals in the field.
Software Ratings
Capterra - 4.5/5
G2 - 4.3/5
Feature Highlights
Streamlined Planning & Budgeting – Manage meeting approvals and budgeting with ease.
Venue & Vendor Access – Explore a database of 30,000 venues and connect with vendors within the same platform.
Immersive Attendee Experience – Provide virtual blueprints, interactive floor plans, and event diagrams for a 360° experience.
End-to-End Event Management – Plan, promote, engage, and follow up seamlessly, covering every stage of the event cycle.
Pros
- The auto-save feature for proposals and templates minimizes repetitive data entry and improves efficiency.
- The advanced search function lets users quickly find detailed information within large datasets.
- Dedicated account managers provide invaluable support, which enhances the overall attendee experience.
Cons
- Users find certain tasks overly complex.
- The interface has a steep learning curve. You need extensive training to utilize all of its features.
4. vFairs
vFairs is touted to be the #1 event management platform and virtual event platform and for good reason–it offers a one stop shop solution for all event needs.
The platform supports virtual events, hybrid events and in person events effortlessly while boasting a branded mobile app that elevates the on-site experience of attendees.
Software Ratings
G2 - 4.5/5
Capterra - 4.8/5
Feature Highlights
- Versatile Event Hosting – Supports various virtual event types, including education fairs, summits, benefits fairs, and more.
- Seamless Attendee Registration – Streamline onboarding with a robust event registration platform.
- Effortless Event Setup – Features an easy-to-use event builder for a hassle-free experience.
- Enhanced Networking Opportunities – Boost attendee engagement with interactive tools.
- Smooth Ticketing Process – Simplify sales and reduce ticketing issues with its event ticketing software.
- Smart Marketing Assistance – Leverage an AI-powered marketing assistant to optimize promotions.
- Event Hype & Engagement – Use the event marketing dashboard to build excitement and drive attendance.
Pros
- Users consistently commend the vFairs team for their responsiveness and helpful assistance.
- The platform is easy to access and set up, making event management hassle-free.
- Interactive tools enhance attendee communication and participation, creating a more immersive event experience.
- The app’s elegant visuals add a touch of sophistication to the user experience.
Cons
- Users with intricate event cycles find vFairs lacking in advanced customization and flexibility.
- The landing page editor has a complex interface, making customization difficult for people who aren’t savvy with HTML.
- Check-in and badge printing cannot be facilitated simultaneously, leading to potential bottlenecks during on-site registration.
5. Bizzabo
Bizzabo's brand ideology is as unique as its name. This event management software strives to create a holistic and well rounded event experience that is marked by experience, connection, and revenue.
Software Ratings
G2 - 4.4/5
Capterra - 4.5/5
Feature Highlights
- Personalized Attendee Experience – Registration features and multi-track agendas create a personalized experience for attendees.
- Code-Free Templates – Use code-free templates to design professional and branded landing pages quickly.
- Effortless Marketing – Leverage the built-in event marketing suite to promote your event with ease.
- Event Success Tracking – Monitor event performance using real-time dashboards and key indicators and gain valuable insights on engagement and business outcomes.
Pros
- All features integrate seamlessly, eliminating siloed systems and communication gaps.
- Bizzabo provides a balanced set of features that benefit both organizers and attendees, enhancing the event experience.
- Advanced technology and continuous upgrades make Bizzabo a preferred choice for both new and experienced organizers.
Cons
- Setup is entirely self-service, requiring users to follow pre-recorded videos and instructions.
- Limited integration options make seamless communication between features dependent on external tools.
- An overwhelming number of features can be challenging for beginners who need more guidance.
6. Eventbrite
At its core Eventbrite is a ticketing platform that uses advanced event technology that plan, promote and deliver great event experiences.
Eventbrite is excellent for creating email invites, triggering communication emails, tracking RSVP, monitoring and analysis of ticket sales.
Software Ratings
Capterra - 4.6/5
G2 - 4.3/5
Feature Highlights
- On-Site Registration – Increase ticket sales with Eventbrite’s on-site ticketing and registration suite that makes attendee onboarding easy.
- Customized Branding – Create a branded event website and customize emails to engage your audience.
- Social Media Integration – Maximize event promotion and reach by integrating with social media channels.
- Multi-Event Management – Manage multiple events from a single platform with centralized control.
- Effortless Analytics – Gain data-driven insights with key reports and analytical dashboards.
Pros
- The check-in quick app is touted to be fast, secure and reliable.
- Eventbrite’s interface simplifies event registration and ticket purchases for attendees.
Cons
- Ticket reselling is not an option on the platform.
- It’s hard for users to track recurring events.
- Users also complain about limited system customisations
Find more event management software like Eventbrite.
7. Eventmobi
For over 15 years, Eventmobi has been offering reliable and robust event management solutions that are customized to meet the hybrid, in-person and virtual event requirements of organizers.
Software Ratings
Capterra - 4.8/5
G2 - 4.6/5
Feature Highlights
- Create Badges Effortlessly – Create aesthetic and functional badges with easy-to-use design tools.
- Customizable Landing Pages – Customize templates and ticket sale landing pages to match your event branding.
- Enhanced Networking & Engagement – The fully customizable mobile event app boosts attendee engagement and showcases event quality.
- Seamless Communication & Scheduling – Chat functionalities, session managers, and meeting schedulers enable smooth interaction between exhibitors, sponsors, and attendees.
- Effortless Lead Capture for Exhibitors – Streamline lead identification and follow-ups for exhibitors to easily connect with potential clients.
Pros
- Eventmobi’s prompt and expert customer support efficiently resolves issues, including last-minute troubleshooting.
- The real-time broadcasting feature enables seamless live streaming for virtual events.
- The intuitive interface and comprehensive features support chat, scheduling, and an interactive social feed, enhancing engagement.
Cons
- Gamification lacks diverse challenges to drive engagement.
- Bilingual app functionality is clunky and difficult to navigate.
- The backend interface is cumbersome and has a steep learning curve for new users.
8. Eventleaf
Eventleaf is popular amongst small business enterprises because of the platform’s budget pricing and features that support the efforts of small businesses. Plus, the platform offers key registration tools, badge printing options, and customization to meet the needs of different event types.
Software Ratings
Capterra - 4.8/5
G2 - 4.7/5
Feature Highlights
- Seamless Ticketing & Event Promotion – Register users online, send invites, and track event turnout with automated emails.
- Customizable Registration Forms – Gather relevant attendee information and import data directly into the attendee list.
- Comprehensive Event App Suite – Access three dedicated apps: Event App, Check-in App, and Lead Tracking App for streamlined event management.
Pros
- Automates time-consuming tasks like collecting exhibitor profiles, updating speaker biographies, and modifying the conference agenda.
- Includes attendee and registration tracking features that simplify event management.
- Immediate check-in at registration kiosks helps organizers eliminate chaos at registration booths.
Cons
- Documentation and training manuals are generic, making software adoption challenging.
- Limited customization options for event badges.
- Event website customization is restricted, limiting design flexibility.
9. Splash
Splash is primarily an event marketing platform. Having said that, it offers an extensive set of tools and features that support your entire event journey.
Software Ratings
G2 - 4.4/5
Capterra - 4.7/5
Feature Highlights
- Create Branded Event Pages – Enterprise brands use Splash to create aesthetically pleasing event pages quickly, without needing designers.
- Effortless Guest Management – The guest manager feature syncs and automates attendee data, saving organizers valuable time.
- AI-Powered Attendance Forecasting – The predictive attendance manager uses measured probabilities to help organizers plan and prepare efficiently.
Pros
- Splash balances design and data, allowing users to create aesthetic event collateral while gathering valuable insights.
- Easy-to-set-up and launch registration platform simplifies attendee onboarding.
- The native emailing system provides event updates and lets enterprises stay in touch.
Cons
- Onboarding, account management, and user support need improvement.
- Registration is limited to only one type, restricting flexibility.
- Templates, despite a strong design focus, feel restrictive and need more customization options.
10. InEvent
While lesser known than the other solutions on our list, InEvent is nonetheless a brand to reckon with in the universe of event management solutions. InEvent is perfect for enterprise companies looking to host hybrid, in-person, or virtual events.
Software Ratings
G2 - 4.3/5
Capterra - 4.5/5
Feature Highlights
- Visually Engaging Event Marketing – Build aesthetically appealing websites and landing pages to promote events.
- Automated Email & Promotion Tools – Use custom email builders and automation features for streamlined event marketing.
- High-Quality Virtual Event Broadcasting – Leverage the Live Studio feature for professional and customizable live broadcasts.
- Advanced Streaming Control – Gain enhanced customization and control over event streaming and presentations.
- Seamless Audience Interaction – Engage attendees with native chat systems, Q&A, polls, and surveys.
- Multi-Platform Engagement – Interaction tools are available on both the app and website for a seamless experience.
Pros
- The software is easy to use and navigate, with attendees also praising the app for enhancing their event experience.
- Marketing campaigns are simple to set up and execute, reducing costs and enabling direct event broadcasting through platform integrations.
- Customer service is highly rated for its prompt and reliable support.
Cons
- Requires significant time and effort to learn and navigate.
- Targeting features need enhancement as the software is still in its early stages.
11. Planning Pod
Unlike standalone event management tools, Planning Pod delivers a three-in-one solution designed for seamless event execution.
It combines comprehensive venue management, an efficient event planning platform, and a powerful floor plan design tool—making it the perfect choice for everything from trade shows and large exhibitions to intimate gatherings.
Review Ratings
G2 - 4.2/5
Feature Highlights
- Comprehensive Venue Management – Handle sales, billings, client details, and floor plans in one place. Improve communication and streamline event logistics.
- Real-Time Event Tracking – Monitor your event cycle and venue bookings in real-time.
- Centralized Event Management – Manage and analyze large datasets without relying on multiple spreadsheets, calendars, or apps.
- Seamless Stakeholder Communication – Keep vendors, sponsors, exhibitors, and attendees informed with tools that provide a clear overview of the event.
Pros
- Features automated contracting and billing, saving time and improving efficiency.
- Calendar syncing and lead management integrations help track communication seamlessly.
- User-friendly platform with a quick and easy onboarding process, reducing setup time and effort.
- Responsive support team with a strong reputation for prompt assistance and openness to user feedback.
Cons
- The floor plan tool is difficult to navigate.
- The search function has limitations and experiences occasional lags.
- Lacks an inventory management feature, which users find necessary.
12.ON24
If you typically host virtual events, then ON24 is perfect for you. The platform has features that make it easy to host online conferences, webinars and virtual trade shows.
Software Ratings
G2 - 4.3/5
Feature Highlights
- Branded Event Experience – Personalization enhances brand recognition and event recall.
- AI-Driven Lead Engagement – Automates and nurtures leads through different stages of the sales cycle.
- Attendee Experience Insights – Analytics track event sentiment and engagement levels.
- Revenue Growth & Cost Efficiency – Optimized pricing models help maximize ROI.
Pros
- Reliable and scalable, even for high-volume events.
- Fully customizable branding for webinars and conferences.
- Strong customer support enhances the overall experience.
Cons
- Editing tools lack recent upgrades, limiting functionality.
- Results are not displayed in real-time, causing delays in decision-making.
- Live-event support needs improvement for better assistance.
13. Swoogo
If your priority is to streamline event registrations and create branded collateral then Swoogo is perfect for you. This event management app helps event organizers quickly create registration forms and branded event websites.
Software Ratings
G2 - 4.9/5
Capterra - 4.9/5
Feature Highlights
- Effortless Attendee Management – Streamline registrations and check-ins with dedicated tools.
- Seamless Integrations – Easily sync with external marketing platforms and CMS for smooth workflows.
- Unlimited Registration Customization – Fully customizable registration forms with no restrictions on registration types.
Pros
- Extensive customization options allow brands to create unique event experiences.
- An intuitive and easy-to-use interface enables quick adoption for attendees and teams.
- Customer support is hands-on, offering in-depth assistance and creative problem-solving.
Cons
- Feature updates lack detailed manuals, making adoption difficult.
- The email messaging platform is not as well-designed as the website templates and does not support proper formatting for Outlook emails.
- Enterprise users request a clone event feature, which is currently unavailable.
14. Big Marker
If you regularly host hybrid or virtual events, BigMarker offers a powerful, cloud-based webinar platform designed to streamline event management. From seamless hosting to managing event logistics, it handles it all. Plus, with the ability to host over 1,000 attendees, scalability is never a concern.
Software Ratings
Capterra - 4.7/5
G2 - 4.8/5
Feature Highlights
- Quick & Easy Setup – Streamlined setup for hosting large audiences, training sessions, webinars, and workshops.
- Effective Event Marketing – Built-in marketing tools to execute and track promotional activities.
- Sales Pipeline Management – Tools to generate and convert leads efficiently.
Pros
- Minimalist and modern design enhances visual appeal and user adoption.
- Quick and easy onboarding, accessible to users of all tech skill levels.
- Regular updates improve functionality and enhance the overall event experience.
Cons
- Webinars lack a green screen feature, impacting visual quality and user expectations.
- Screen size optimization is inconsistent, causing display issues for users.
- Connectivity issues lead to blank screens during sessions, even with a stable internet connection.
15.EventX
EventX is an end-to-end event management software with a high capacity to host over 5 million attendees. The platform has successfully executed over 10,000 events since its inception in 2014.
Software Ratings
G2 - 4.9/5
Feature Highlights
- AI-Powered Lead Generation – AI-driven lead finder helps attract new attendees and sponsors while maintaining sales pipelines.
- Customizable Registration Forms – Fully customizable forms allow organizers to personalize the attendee experience.
- Robust Ticketing & Sales Management – Diverse ticketing packages and sales period controls help maximize ticket sales.
- Integrated Marketing & Communication – Create and manage email, SMS, and WhatsApp campaigns directly from the dashboard.
Pros
- Reliable and user-friendly interface with features that require minimal training.
- Hybrid event management enables global attendees to participate in live events with minimal technical issues.
- Proactive and helpful support team assists from onboarding through the subscription period.
Cons
- Certain features are complex and hinder full adoption.
- Some features feel irrelevant to events across industries, adding unnecessary complexity to the interface.
16. Fonteva Events
The Fonteva platform is built on Salesforce and helps manage your virtual, in-person, or hybrid events with ease. The Salesforce native application helps you track live events without leaving the ecosystem. Organizers can also benefit from Fonteva Events’ mobile app.
Software Ratings
Capterra - 4.5/9
Feature Highlights
- Customizeable Event Websites – Build event websites to keep users informed about all event developments.
- Advanced Registration & Payment Integration – Create customizable registration forms with integration support for over 100 payment gateways.
- Effortless Attendee & Event Management – Manage attendees while maintaining the event schedule using agenda-building tools, waitlists, planning logistics, and registration features.
- Comprehensive Event Analytics – Access detailed reports with drag-and-drop functionality for easy analysis and insights.
Pros
- Even non-tech users love the platform for its easy-to-use interface.
- As a native Salesforce platform, it automatically integrates with other Salesforce tools, which is a great add-on for organizations.
- Users also vouch for the team’s transparent practices and great customer support.
Cons
- Their e-commerce platform does not have a user-friendly structure and does not meet the SEO standards that are necessary for search engine rankings.
- Users also struggle to catch up with multiple updates undertaken on the platform with limited usage guides for the same.
17. eShow
With over 1900 clients worldwide, eShow is a cloud-based event management solution designed to assist organizations in managing in-person, hybrid, and digital events.
eShow offers tools for registration, event websites, abstract collection, and more. It also integrates with certain AMS and CRM systems, making event management easier.
Software Ratings
Feature Highlights
- Interactive Floor Management - Transform hard-copy floor plans into interactive online versions, simplifying both selection and exhibitor management.
- Seamless Integrations - Streamline badges, tickets, and sponsorships with eShow's registration hub which has integrated AMS and CRM, enabling efficient data collection and actionable insights.
- Efficient Lead Retrieval - Lead retrieval capabilities allow exhibitors to collect and manage leads efficiently during events.
- Attendee Tracking - Monitor attendee movement and gather data on session participation with RFID tracking.
Pros
- Its user-friendly interface reduces the learning curve, boosting team efficiency.
- Responsive and helpful customer service helps solve last-minute and intense issues.
Cons
- Dashboards are somewhat complex to understand, especially for new users.
18. Wild Apricot
Trusted by over 20,000 organizations, Wild Apricot is an all-in-one cloud-based event management software tailored for small associations, non-profits, clubs, and subscription-based organizations.
Wild Apricot is excellent at streamlining various administrative tasks, including membership management, event registration, and website creation.
Software Ratings
Feature Highlights
- Quick Event Creation - Create events in minutes that can be listed in a calendar on your WildApricot site or existing website for your members to view.
- Customizable Event Forms - Customize your event registration forms to add discounts and additional options.
- Interactive Event Calendars - Lets users to easily navigate upcoming events.
- Easy Payment Tracking - Track all registration payments to get an updated picture of your event’s income.
Pros
- Supports multiple ticket types, including early bird pricing and discounts.
- Automates emails for different groups for easy promotion and follow-ups.
Cons
- The outdated user interface can make navigation confusing.
- Lacks a community feature which can deter organizations that want to build a large online community
19. MemberClicks
MemberClicks is an all-in-one membership management solution for small and mid-sized non-profits and associations. It offers tools to build responsive, user-friendly websites for members and staff while supporting membership onboarding.
Software Ratings
Feature Highlights
- Flexible Registration Forms - Create forms with dynamic pricing, multiple guest sign-ups, breakout session enrollment, and submissions.
- Real-time Tracking - Monitor real-time event performance and attendance with the intuitive built-in dashboards.
- Email Automation - Automate receipts, event confirmations, reminder emails, and promotional emails and send them to groups.
- Social Media Integration - Share events on your social media platforms with built-in tools.
Pros
- User-friendly interface reduces the learning curve.
- Provides real-time information to give you updated insights about your event.
Cons
- The platform’s features may not meet the needs of larger, more complex events.
- Complex invoice systems and tracking require a steep learning curve.
20. A2Z Events
A2Z Events has been trusted by thousands of event planners for over 25 years. It caters to various events, including trade shows and expos, conferences, and corporate events.
A2Z Events offers industry-leading tools for event management, robust reporting and financials, and efficient floor plan management, simplifying event management.
Software Ratings
Feature Highlights
- Seamless Exhibitor Management - Exhibitor portal facilitates seamless communication and easy management of exhibitor information.
- Attendance Tracking - Registration forms enable seamless check-in, badge printing, and attendance tracking.
- Insightful Reporting & Analytics - Customizable reporting dashboards provide insights including registration numbers, event summaries, and financial details.
- Smart Floor Plan Management - Intuitive floor plan management system allows organizers to design and manage exhibit spaces efficiently.
Pros
- User-friendly interface makes it accessible even to those with limited technical expertise.
- Floor plan management, exhibitor portals, and financial management come together to offer an all-in-one solution for event organizers.
Cons
- Could improve email systems by adding modern templates to make communications more efficient.
21. RingCentral Events
RingCentral Events (formerly known as Hopin) is designed to host and manage virtual and hybrid events. With a wide range of networking features, it provides an interactive experience that closely replicates in-person gatherings.
Software Ratings
Feature Highlights
- Seamless Video Broadcasting – Create broadcasts and share live and pre-recorded videos through StreamYard.
- Interactive Virtual Networking - Engage with others using the virtual networking lounges, chat rooms, and private messaging feature.
- Smart CRM & Tool Integration - Integrate with various tools to manage customer relationship data and enhance team efficiency.
- Virtual Event Spaces - Effortlessly customize virtual spaces such as stages, networking areas, and expo zones for virtual events.
Pros
- Customizable features, including branding, registration, and ticketing, enhance the user experience.
- Post-event analyzing tools help you monitor your event’s performance and success.
Cons
- There is a learning curve when navigating the platform's features, especially for first-time users.
- Lacks advanced event-specific tools, such as web page generation and check-in functionalities which may limit its utility for some events.
22. Basecamp
Basecamp is a cloud-based project management software designed to streamline workflows like task management, team communication, and file sharing for businesses, creative teams, and non-profits.
Its features include to-do lists, message boards, file sharing, and scheduling, which help centralize project information and enhance team communication.
Software Ratings
Feature Highlights
- Unified Project & Task Management – Manage multiple projects, tasks, and events simultaneously on the Basecamp’s unified home screen.
- Easy Progress Tracking - Track project progress with Lineup for task prioritization, Mission Control for team overviews, and Hill Charts for visualizing milestones.
- Streamlined Client Collaboration - Centralize all client feedback, approvals, and communication, keeping both teams and clients aligned.
- Centralized Project Discussions - Organize discussions by keeping all project-related conversations in one place, reducing the need for scattered email threads.
Pros
- The simplistic interface ensures quick setup without overwhelming users with complexity.
- Basecamp combines tools for communication, task management, and file sharing, reducing the need for additional subscriptions.
Cons
- Event scheduling lacks advanced functionalities like recurring events, reminders, or integration with external calendars, which may hinder complex scheduling needs.
23. Amilia
Used by over 1500 organizations, Amilia is a cloud-based SaaS platform tailored to automate your operations and grow your revenue. Amilia is a management software that lets you sell classes, manage memberships, handle transactions, and control facility access.
Software Ratings
- G2: 4.4/5
Feature Highlights
- Online Registration - Easily register and pay for activities or memberships through a user-friendly online registration process, improving convenience for users.
- Effortless Membership Management - Manage member information, track attendance and participation, and handle membership renewals.
- Automated Notifications - Automate reminders for events and registrations with built-in notification tools.
Pros
- Amilia's responsive and helpful customer service assists in smooth platform implementation and operation.
- Detailed financial reporting helps organizations make data-driven decisions and manage budgets effectively.
Cons
- Doesn’t offer much flexibility making it problematic for organizations who want to better align with their specific operational needs.
24. Stova
Stova is an end-to-end event management platform that facilitates the planning and execution of virtual, in-person, and hybrid events. It offers a variety of tools like meeting management, registrations, networking, and analytics to make event management more effortless.
Software Ratings
Feature Highlights
- AI-Powered Engagement - Engage attendees with personalized agendas and real-time interaction using AI matchmaking, in-app messaging, and live Q&A.
- Real-Time Analytics - Leverage real-time analytics and integrated reporting tools to gain actionable insights, track performance, and maximize event ROI.
- Branded Event Marketing - Create memorable event experiences and engage your audience using Stova’s branded websites, customizable email marketing, and data-driven tools.
Pros
- You can track registrations, print badges on-site, follow the attendee journey, and build custom reports with the wide registration module.
- You can customize the intuitive mobile app to align with your brand.
Cons
- The initial setup and navigation can be challenging, particularly for first-time users unfamiliar with the platform’s features.
25. Eventzilla
Eventzilla is an all-in-one event registration and marketing platform that supports various events, including conferences, workshops, and social gatherings. Supporting in-person, hybrid, and virtual events, Eventzilla has helped create over 200,000 event websites and is trusted by more than 50,000 organizers worldwide.
Software Ratings
Feature Highlights
- Smart Event Registrations - Create smart event registration forms with custom questions and conditional logic features, enabling a personalized experience.
- Seamless Integrations - Automate workflow by integrating with CRM and marketing automation systems.
- Easy Guest Management - Send invites, manage guest lists, and collect RSVPs all with a registration form.
- Powerful Event Marketing - Invite more attendees and boost your ROI with Eventzilla’s easy-to-use event marketing tools.
Pros
- A straightforward setup and user-friendly interface make event management accessible even for first-time users.
- You can customize event pages and registration forms to align with your brand’s image and requirements.
Cons
- Lacks advanced features required for more complex events.
26. Swoogo
Swoogo is an event management platform that caters to in-person, virtual, and hybrid events. Specially designed for frequent and large-scale events, it provides flexible tools for customized registrations, marketing, and analytics.
Additionally, it simplifies logistics, allowing event teams to focus on crafting exceptional experiences.
Software Ratings
Feature Highlights
- Customizable Event Forms - Create simple or fancy event forms with custom question types, enabling a tailored attendee experience.
- All-in-One Event Marketing - Run email campaigns, write landing pages, and automate processes with the built-in event marketing tools.
- Unified Event Dashboard - Manage event content, agendas, and logistics easily with Swoogo’s all-in-one event dashboard.
- Advanced Event Analytics - Study event metrics, including custom reports, detailed attendee engagement metrics, and return on investment tracking.
Pros
- Over 30 free integrations, including CRM and marketing tools, enhance performance and streamline workflows for organizers.
- Robust security features and industry-leading certifications ensure your data and payments are safe.
Cons
- Setting up a virtual page can be challenging due to its advanced customization options and lack of intuitive guidance.
- Prices are high, which makes it unsuitable for small organizations.
27. Eventsforce
Eventsforce is a web-based event management solution that supports businesses of all sizes, including corporate organizations, non-profits, and educational institutions.
It covers every aspect of the event lifecycle, including planning, registrations, marketing, and communication.
Software Ratings
- G2: 3.9/5
Feature Highlights
- Tailored Event Schedules - Build tailored event websites and provide attendees with customized schedules and experiences.
- Actionable Insights - Google Analytics integration and robust reporting tools let you gain actionable insights and track website activity.
- Flexible Multi-Site Ticketing - Manage unlimited ticketing, pricing, and sales across multiple websites with flexible ticketing options.
- Engagement Tracking & Feedback - Monitor event engagement with session attendance and feedback tools.
Pros
- Save time with the centralized system that manages registrations, ticket sales, and event details from a single platform.
- Effortlessly launch events using the web-based, intuitive solution.
Cons
- Specific pricing details are not readily available, requiring potential users to contact the vendor for a quote, and delaying decision-making.
28. Momice
Momice is an event management software designed to streamline the planning and execution of professional events. It offers a suite of tools that assist organizers in creating event websites, managing registrations, and facilitating communication with attendees.
Software Ratings
Feature Highlights
- Customizable Online Forms - Create online forms with customizable questions that can be multiple-choice, dropdown, or open-ended.
- QR Code Check-In - Instantly check-in attendees by scanning QR codes on the Momice check-in app on attendees’ smartphones.
- Integrated Event Communication - Simplify communication by sending invites, save-the-dates, updates, and thank-you emails with Momice’s integrated email module.
- Code-Free Event Websites - Create responsive, professional, and compatible websites for your events without coding.
Pros
- Automates attendee registration, confirmations, and follow-ups to save time and reduce errors for organizers.
- Real-time insights into ticket sales, revenue by ticket type, website visitor statistics, device usage, and top pages help you monitor and optimize your business performance.
Cons
- Limited functionality in basic plans and advanced features requires you to buy paid versions, increasing overall cost.
29. Accelevents
Accelevents is an all-in-one event management platform that supports virtual, hybrid, and in-person events. It provides ticketing, live streaming, networking, and analytics tools that enhance attendee engagement and simplify event logistics.
Software Ratings
Feature Highlights
- Easy Event Page Creation - Create fully branded event pages easily using the drag-and-drop feature.
- Comprehensive Event Tracking - Track attendee registrations, ticket sales, session engagement, and exhibitor performance to make better business decisions.
- Flexible Registration & Ticketing - Customize registration forms with conditional logic, set up multiple ticketing types, and implement approval workflows with custom fields.
- Real-Time Attendee Engagement - Engage attendees and provide timely updates with Accelevents' push notification feature.
Pros
- Integration with payment processing platforms, email marketing tools, and popular CRMs such as HubSpot, Salesforce, and Marketo streamlines data flows.
- Streamline meeting management with in-person or virtual scheduling, automated tracking, and sponsor engagement with integrated meeting scheduling.
Cons
- You may require initial training for some advanced features, such as integrations and conditional logic.
30. Nunify
Nunify is an all-in-one event management software that caters to in-person, hybrid, and virtual events, and webinars. It provides scalable solution for events of any size or format and offers an extensive selection of features ranging from customizable registration systems to AI-driven networking and gamification,
Software Ratings
Feature Highlights
- No-Code Forms - Create captivating event registration pages and custom RSVP forms without coding to elevate your brand’s image.
- Real-Time Insights - Leverage real-time data and audience segmentation tools to boost engagement, measure ROI, and make data-driven decisions.
- AI-Powered Networking - Use AI-powered matchmaking for meaningful connections such as 1:1 chats, video calls, and speed networking.
- Seamless Contactless Check - Allow for quick and contactless check-ins with instant badge printing and kiosk options.
Pros
- You can integrate with your favorite tools, including CRM systems and livestream platforms, to elevate user experience.
- Nunify’s global-scale security, GDPR compliance, and industry-standard encryption ensure data safety.
Cons
- New users may find the platform complex, increasing the learning curve.
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