Bulk import lets you create multiple booths across one or more floor maps by uploading a spreadsheet. Use this when setting up venues with many booths — faster than adding them one by one.
Go to Registration → Floor Maps → Map (or via the Floor Maps landing page) and click Import Map.
The import screen provides two download options:
Download the format you prefer and use it as the basis for your file. The column structure must match the template exactly.
The template has 20 columns in this exact order:
Map fields:
| Column | Notes |
|---|---|
| Map Name | Name of the floor map — creates the map if it doesn't exist |
| Map Image | URL of the floor plan image (optional) |
Booth fields:
| Column | Notes |
|---|---|
| Booth Name | Required; must be unique per map |
| Booth X Position | Required; numeric |
| Booth Y Position | Required; numeric |
| Booth Width | Required; numeric |
| Booth Height | Required; numeric |
| Booth Number | Required; must be unique per map |
| Booth Size | Dimensions text (e.g. "3m × 3m") |
| Description | Booth description |
| Availability | Must be one of: onsale / reserved / application / onhold |
Sales fields (On Sale booths only):
| Column | Notes |
|---|---|
| Link Ticket | yes or no — must be yes for all On Sale booths |
| BoothFor | exhibitor or sponsor |
| Currency | Must be a supported currency code |
| Price | Numeric |
| Pay Offline | yes or no |
Linking fields:
| Column | Notes |
|---|---|
| Exhibitors | Comma-separated exhibitor names |
| Sponsors | Comma-separated sponsor names |
| Speakers | Comma-separated speaker names |
| Schedules | Comma-separated session titles |
Click Upload and select your CSV or XLSX file. The system reads the file and shows a preview.
Select how to handle booths that already exist in the map (matched by booth name or booth number):
| Option | What it does |
|---|---|
| Update | Overwrites existing booth data with values from the file |
| Skip | Leaves existing booths unchanged; only adds new booths |
The preview table shows your booth data before import. Review it for errors, then click Import to confirm.
What file formats does the booth import accept?
CSV and XLSX (Excel). Both are supported. Download the appropriate sample template from the Import screen.
Can I import booths for multiple maps in one file?
Yes. Use different Map Names in the Map Name column to create booths across multiple maps in a single import.
What happens if my On Sale booth row is missing a ticket link?
The row fails validation. On Sale booths require Link Ticket = yes. Rows with errors are skipped — correct the file and re-import.
Can I import the same booth twice?
It depends on your duplicate handling choice. Select Update to overwrite existing data, or Skip to leave existing booths unchanged and add only new rows.
Why is Booth Number also a uniqueness constraint?
Both Booth Name and Booth Number must be unique per map. Duplicate numbers trigger a validation error independently of the booth name check.
