For years, Oklahoma Mine Health & Safety Conference relied on printed booklets to get attendees, vendors, and sponsors the information they needed — and it was costing time, money, and paper. As the conference grew to serve mine sites across Oklahoma, including rock quarries, sand, gravel, and gypsum operations, organizer Chassey Kirk knew there had to be a better way. The team needed a single platform where attendees could access the schedule, vendors could list their information, and sponsors could be properly showcased — without printing a single page.
Session check-in added another layer of complexity. With multiple sessions running across the conference and door prizes distributed at the end of each one, managing who was in the room had always been a manual headache. Tickets, coordination, and the guesswork involved put significant pressure on committee members who were already stretched thin on event day. There was no clean system — just improvised processes that created friction for the team and distracted from the experience for attendees.
After researching multiple app platforms, Chassey chose Eventify — not just for its functionality, but because the price point was, in her words, at least half the cost of comparable options she had seen at other conferences. For a first-time app adoption with a lean team and a tight runway before conference day, Eventify's combination of affordability, responsive support, and usability made it the clear choice. The result was a record-high attendance year and a team that's already planning to do it better next time.
Replacing Printed Booklets With a Digital-First ExperienceFor the first time, Oklahoma Mine Health & Safety Conference attendees arrived to find everything they needed on their phones. The full schedule, sponsor listings, and vendor information — previously printed in booklets at additional cost — lived in the Eventify app. The shift reduced printing costs and gave attendees a more dynamic, searchable way to navigate the event. For a conference focused on bringing Oklahoma's mining community together, it was a meaningful step forward.
Turning Session Check-In Into a Seamless ProcessQR code scanning was the feature Chassey's committee members noticed most. What had previously been a logistical headache — managing tickets, figuring out systems, coordinating who was in which session — became a straightforward scan-in process. Committee members on the ground said it was noticeably easier than anything they had done before, and the data captured through scanning unlocked a new possibility: pulling attendee lists directly from the app to power spin wheel door prize draws at the end of each session.
Giving Vendors a Digital Presence at the EventRather than relying solely on printed listings, vendors at Oklahoma Mine Health & Safety Conference could manage and display their own information within the Eventify app. This gave exhibitors serving the mining community a direct channel to attendees throughout the event — and reduced the administrative load on Chassey's team. For a first-year app, the vendor feature landed well.
Digitalising Post-Event FeedbackPost-event surveys moved from paper to the app — and the difference was immediate. Instead of manually compiling written responses, Chassey could access structured reports through Eventify and share the data directly with committee members. For an event where demonstrating outcomes to stakeholders matters, having clean, ready-to-share survey data was a genuine operational upgrade.
Responsive Support Through a First-Time Learning CurveChassey was candid: she wished she had started exploring the platform earlier. But when questions came up, Eventify's support team came through. Help tickets were answered quickly — often within a couple of hours, rarely longer than a day. For a first-time app organiser working under time pressure, that responsiveness made the difference between problems stalling the process and problems getting solved.
Delivering a Record Attendance YearWith 260 attendees — including vendors — Oklahoma Mine Health & Safety Conference hit a record high in the same year it launched its first-ever conference app. While multiple factors contribute to attendance growth, the team executed a smooth, professional event experience that left attendees with no idea of any behind-the-scenes learning curves. That, in itself, is a measure of success.
"It is a great app. I've told others actually that I recommend it.""I feel like it's at least half the price — it's something you should do for your event."
The Oklahoma Miner Training Institute (OMTI) is a state-supported mining safety and workforce training organization based at Eastern Oklahoma State College in Wilburton, Oklahoma. It operates under the direction of the Oklahoma Mining Commission and focuses on improving mine safety, health, and regulatory compliance for miners and mining companies across Oklahoma.
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