The East Africa International Arbitration Conference was thriving—successfully bringing together 400+ legal practitioners annually for 12 years. However, as the conference grew and rotated across African countries, the organizing team recognized opportunities to modernize operations. Manual processes, cross-border printing logistics, and limited attendee engagement tools were holding them back from delivering the seamless, professional experience their prestigious audience deserved.
Challenges Before Using Eventify
Printed programs locked weeks in advance, making last-minute updates impossible
Cross-border logistics: printing in Nairobi and air freighting materials to host countries
Badge management requiring handwritten corrections for errors
Excel-based tracking with no centralized system for attendance or CPD compliance
Physical certificates often went uncollected, creating waste
Limited networking infrastructure for delegate connections
No real-time communication channel with attendees
Why Eventify
After researching multiple platforms, the organizers chose Eventify for its comprehensive solution:
Integrated badging system – From design to multi-day check-ins
Real-time program updates – Eliminate printing and shipping costs
On-site flexibility – Label printers for instant corrections
CPD compliance tracking – Day-by-day attendance records
Cost efficiency – Redirect printing/shipping budget to better technology
Professional mobile app – Branded, polished attendee experience
Engagement tools – Live polling, push notifications, digital certificates
"Badging for me is key... that for me and for my team is a lifesaver. Out of the different platforms we have out there, Eventify ticks a lot of boxes for us. The badging module sets it apart—that capability integrates everything from badge design to event-day check-ins."
Steven Owuor
How Eventify Helped
Eliminated operational stress – No more printing deadlines or international shipping coordination
Real-time flexibility – Update schedules instantly without anyone noticing delays
Professional consistency – Every attendee receives properly printed badges with on-site correction capability
Cost savings – Zero printing, zero freight, zero waste
Automated compliance – Attendance data satisfies CPD accreditation partners
Enhanced engagement – Live polling, push notifications, and interactive sessions
Marketing differentiator – Multiple event organizers per conference ask about the platform
Digital Program – Real-time updates, speaker profiles, session details
Multi-Day Attendance Tracking – Essential for CPD accreditation
Live Polling – Real-time audience engagement displayed on screens
Push Notifications – Instant communication for updates
Digital Certificates – Automated distribution with e-signatures
Results
After three years with Eventify, the conference operates with elevated efficiency and professionalism:
100% elimination of printing and international shipping costs
Multiple organizer inquiries per event about the platform
Real-time operational control over schedules, communications, and attendance
Professional credibility with CPD accreditation partners through accurate tracking
Technology as marketing – Platform itself became a differentiator
"Our event is not very big," Stephen reflects, "but we find it useful to actually have the platform." For a conference promoting international arbitration across Africa, Eventify transformed good operations into exceptional ones—proving that the right technology elevates events of any size.
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GBS Africa Limited is a technology and consulting company based in Africa that helps businesses improve operations through ERP systems, custom software, and IT solutions.. They focus on digital transformation, automation, and business efficiency across multiple industries.
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