As an event planner, one of your job's most important aspects is ensuring attendees can register for your events smoothly and efficiently. This task has become more accessible with the rise of online event registration platforms. In today's fast-paced and competitive event industry, utilizing the right software is crucial for ensuring a smooth and successful event. It is not only a source of ease for the Host but also for many attendees since it leaves an expression of organization in the most optimistic way possible.
With many options available, choosing the best event registration platform that meets your requirements can be overwhelming. To simplify your search, we have compiled a list of the top 8 platforms, along with a detailed analysis of their features, pricing, and benefits. Not just that, we will review the significant benefits of using conference registration system, discuss the types of these platforms available, and offer tips for maximizing event engagement.
Introduction to Event Registration Platforms
Event registration platforms are tools that allow event planners to manage the registration process for their events. Whether you are organizing an in-person, hybrid, or virtual event, the registration process is the key to understanding how many people are interested in the event. Thus, the software helps get the people registered and keeps track of all attendees, speakers, and guests.
These softwares offer a range of features, including customizable registration forms, seamless ticketing integration for events and payment processing, event promotion, and attendee management. By using an event registration platform system, event planners can streamline the registration process and create a more engaging experience for attendees. Thus, it makes it easy for attendees to sign up for your events, including online registration forms, payment processing, and even ticketing. Many platforms also offer tools for managing attendee data, sending out event invitations, and tracking attendance, reducing administrative tasks for the Host. You get the data of all attendees and their engagement at the end of the event without manual work.
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Features to Consider In An Event Registration Tool
When choosing an event registration software, there are several features to consider.
Ease of Use: First and foremost, you want to choose a platform that offers easy online registration for attendees. You also want to look for a platform that provides payment processing, ticketing, and data management features. Do look for a platform with features to facilitate the check-in and custom badges for the event. You can quickly access thousands of check-in badges with just a click. Thus, it reduces manual labor and support.
Ideal For Networking: Other features to consider in your software include mobile optimization, social media integration, and the ability to customize registration forms and emails. These features not just help the attendees to stay updated but also help the Host management team to keep track of event marketing visibility.
Good Reviews: Seek reputable software with good reviews. This trustworthy software or application must help you achieve the target.
Budget Friendly: The software that you choose must fit your budget. You must get software that provides the best value for money. The tool must offer maximum quality features at a minimum price.
Top Event And Conference Registration Software of 2023
Are you looking for the best and most trustworthy registration platform for your event? Consider these top 8 software to make every step of your event management easier! We have also included a comparison table with all the features, a brief breakdown of the platform prices and gateway prices for each software.
Please note that all of the prices mentioned are based on June, 2023. Therefore, any future changes in the price may occur. But this article will always be a help for you to at least understand what each platform is offering in terms of services.
1. Eventify
Eventify is an all-in-one event registration software offering a comprehensive suite of features to streamline your event planning process. Eventify has everything from attendee registration and ticketing to event marketing and networking. It also features the custom badges along with QR scanning facility for easy check-ins during the event. We also love how easy to use the dashboard is overall. Also you can make multiple custom registration forms at the same time without any hustle.
Key Features
- Customizable registration forms
- Ticketing and discount codes
- Group registration
- Early payout option
- Check-in and badging
- Event app for attendee engagement and networking
- Sponsor and exhibitor management
- Event website creation
- Compatible with laptop and smartphone devices
- Easy registration access through dashboard
- Easy and custom QR scan generator for registration and check-ins
Pricing:
Eventify charges $0.99 per ticket for each paid registration, including 3% Stripe payment gateway fees. If your event is free, registration is always free with Eventify.
Pros:
Eventify event registration app is known for its user-friendly interface, robust features, and excellent customer support. The efficient registration and badge printing management system will reduce the workload and keep you updated with live analytics of the attendees. The platform also integrates seamlessly with other popular event management tools and platforms, such as Eventbrite and Constant Contact.
Eventify Saved OMconference! Swift Ticketing, Customized Options, And A Sleek App Redesign Made My Experience Seamless. No More Glitches—Just Pure Event Joy. Highly Recommend! - Nathalie Vandermeersch(Event Organiser)
2. Eventbrite
Eventbrite is a popular event registration system that caters to various industries, including entertainment, social events, classes, charity, and business conferences. You can design custom registration forms with themes and designs.
Key Features
- Easy-to-use registration and ticketing system
- Customizable event pages
- Multiple ticket types and pricing options
- Integration with various marketing tools
- Promotional tools and event analytics
- Mobile app for event management on-the-go
Pricing:
Eventbrite charges 3.7% + $1.79 per ticket for paid events (Based on June, 2023)
Pros:
Eventbrite's user-friendly interface makes setting up and managing events easy. Its popularity also means that many users are already familiar with the platform, making it easier for attendees to register for events.
Cons:
Eventbrite offers competitive pricing compared to some competitors and provides a range of essential features for event management.
3. Cvent
Cvent is a complete event registration and management software designed for large-scale conferences, trade shows, and corporate events. With the easy to track ticketing system, all on your entries are on just a click away.
Key Features
- Customizable registration forms and workflows
- Advanced ticketing and pricing options
- Integrated payment processing
- Mobile event app for attendee engagement
- Lead retrieval and exhibitor management
- Robust reporting and analytics
Pricing:
Cvent offers various pricing plans based on the size and complexity of your event. Contact their sales team for a customized quote. (Based on June, 2023)
Pros:
Cvent is also known for its powerful features and scalability, making it ideal for large events with complex requirements.
Cons:
The steep learning curve and higher price point of Cvent may not be suitable for smaller events or organizations with limited budgets.
4. Regpack
Regpack is an onboarding and registration solution that focuses on providing a simple, flexible, and customizable registration experience.
Key Features
- Customizable registration forms with conditional logic
- Multiple payment options and early payout
- Automated communication tools
- Surveys and email marketing integration
- Comprehensive reporting and analytics
Pricing:
Regpack's pricing starts at $125 per month per admin, plus 2.1% per ticket. (Based on June, 2023)
Pros:
Regpack offers a user-friendly interface and a wide range of features to help manage registrations efficiently.
Cons:
Regpack may not be the best choice for those looking for more advanced event management features.
5. Constant Contact
Constant Contact is primarily email marketing software that also offers event registration capabilities.
Key Features
- Integration with platforms like Eventbrite
- Customizable email templates and event reminders
- In-depth event analytics and reporting
- Contact management and segmentation
Pricing:
Constant Contact's pricing depends on the number of contacts and subscription types, starting at $45 per month. (Based on June, 2023)
Pros:
Constant Contact is an excellent option for those who rely heavily on email marketing for event promotion and management.
Cons:
If you don't require extensive email marketing capabilities or have a smaller contact database, Constant Contact may not be the most cost-effective option.
6. Splash
Splash is an event marketing platform that also offers event check-in and registration features.
Key Features
- Customizable event pages and registration forms
- Integrated marketing and promotion tools
- Virtual event platform and hybrid event platform
- Check-in and registration confirmation cards
- Integrations with popular event platforms
Pricing:
Splash offers business licenses starting at $9,500 per year. (Based on June, 2023)
Pros:
Splash's focus on marketing and promotion goes hand-in-hand with registration process, making it ideal for attracting attendees.
Cons:
Splash can be more expensive than other options, especially for large events or organizations requiring more design control and advanced features.
7. Wild Apricot
Wild Apricot is a membership management software that also offers event registration functionality, making it suitable for clubs, associations, and nonprofit organizations.
Key Features
- Membership management and communication tools
- Customizable registration forms and event pages
- Integrated payment processing
- Event promotion and analytics
Pricing:
Wild Apricot's pricing starts at $60 per month for 100 contacts. (Based on June, 2023)
Pros:
Wild Apricot is a great option for organizations that require both membership management and registration capabilities.
Cons:
If you don't need membership management features or only Host annual events, Wild Apricot may not be the best fit.
8. Brown Paper Tickets
Brown Paper Tickets caters to charity events, performances, and nonprofit organizations.
Key Features
- Simple registration and ticketing system
- No service fee for collecting donations
- Free ticket shipping
- Event listing in their directory
Pricing:
Brown Paper Tickets charges 6.0% + $1.49 per ticket. (Based on June, 2023)
Pros:
Brown Paper Tickets is an ideal choice for smaller events and nonprofit organizations, with its focus on charity events and performances.
Cons:
The platform may not be suitable for large conferences, and some users have reported limited reporting capabilities.
Comparison of the Best Event Registration Platform
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Benefits of Using Online Event Registration Software
Improved Attendee Experience
One of the most significant benefit of these platforms is the improved attendee experience. Attendees can easily register for events using their computers or Optimize event registration with Eventify's mobile app. The software can also send automated confirmations and reminders to attendees, reducing the likelihood of no-shows. Additionally, the software can provide attendees with access to event information, agendas, and speaker profile. This means attendees can plan their schedules and make the most of the event experience.
Increased Event Attendance
These softwares can help increase event attendance by making the registration process more accessible and efficient. Attendees can register for events at any time, from anywhere, using their computers or mobile devices. The software can also incentivize attendees to register early, such as discounted ticket prices or exclusive access to event content. It can help generate buzz and increase attendance, ultimately leading to a more successful event.
Streamlined Event Management
Explore how advanced online event management software solutions, can elevate your attendee experiences and streamline event operations. It includes processing payments, sending confirmations and reminders, and collecting attendee data. The software can also provide real-time data and analytics, allowing event organizers to track attendance, monitor ticket sales, and identify trends. This means organizers can make data-driven decisions and adjust their event strategies as needed.
Data Collection and Analysis
These softwares can help event organizers collect and analyze valuable attendee data. It includes demographic information, attendance history, and feedback surveys. The software can also provide insights into attendee behavior, preferences, and interests. This data can be used to improve the attendee experience, tailor event content, and identify new opportunities for engagement. The software can also help event organizers measure the success of their events and make data-driven decisions for future events.
Customization Options for Event Registration Forms
These tools can be customized to suit the needs of different events. It includes creating custom registration forms, adding custom fields, and creating custom questions. Event organizers can collect the necessary information to plan and execute successful events. Customization options can also help event organizers tailor the registration process to the needs of their attendees, making it more accessible and user-friendly.
Integrations with Other Event Management Tools
Event registration app can be integrated with other event management tools, such as event websites, social media platforms, and email marketing software. Event organizers can create a seamless event-planning experience for their attendees. Integrations can also help event organizers streamline workflows, reducing errors and saving time.
Here are the best event management softwares.
Frequently Asked Questions
What is Eventify event registration software?
Eventify is a specialized application or platform that helps event organizers streamline the process of managing registrations, ticketing, and attendee data for various events, conferences, seminars, webinars, workshops, and more. It simplifies the registration process for attendees and provides organizers with tools to track registrations, collect payments, and manage attendee information efficiently.
Can Eventify platform handle different types of events?
Yes, Eventify can handle various types of events, including corporate conferences, trade shows, charity fundraisers, educational workshops, online webinars, sports events, and more by allowing customization to suit the specific needs and requirements of different event types.
Is Eventify suitable for small businesses or individual event organizers?
Yes, Eventify caters to small businesses and individual event organizers. For eg: Eventify offers scalable solutions with flexible pricing plans, making them accessible to organizations of all sizes.
Can these softwares integrate with other event management tools?
Yes, Eventify offer integrations like Zapier and API docs, but the platform provides a complete solution in the same platform with custom email templates and logs, surveys and analytics.
Is Eventify secure for handling attendee data and payments?
Eventify prioritizes the security of attendee data and payment information. Encryption, secure payment gateways, and compliance with data protection regulations to safeguard sensitive data is well embeded in the system.
How do I select the right software for my registration needs?
Consider your event's size, type, and specific requirements. Compare features, pricing, user reviews, and customer support offered by different providers. Additionally, take advantage of free trials or demos to evaluate the software's usability and suitability for your event. There are also platforms like Eventify who offer billing on usage volume which can significantly help you align the budget.
What is open source event registration system?
Is is a software whose source code is made available to the public, allowing anyone to use, modify, and distribute the software freely. This enables event organizers to customize the software according to their specific needs.
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